Personal​/Executive Assistant

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Location: Austin, Texas

Position Type: Full-Time

Schedule: 5 Days Per Week (Year-Round)

Travel Requirement: Regular travel between Austin, TX and New York

About Buildlabs Custom LLC

Buildlabs Custom LLC is a luxury residential construction company focused on delivering exceptional custom homes with a commitment to craftsmanship, innovation, and client experience. Guided by our philosophy of “Building Beyond,” we combine high-level design, advanced technology, and strong relationships to create homes built to last.

As our company continues to expand across multiple markets, we are seeking a highly organized, energetic, and resourceful Personal/Executive Assistant, based in Austin with travel to New York, to support the company’s Managing Partners and help keep operations moving efficiently across both business and personal responsibilities.

This is a fast-paced, high-responsibility role for someone who thrives on organization, communication, and problem-solving. The Person al/Executive Assistant will serve as the Managing Partners' trusted right-hand person, helping coordinate schedules, travel, meetings, communications, project follow-up, and day-to-day operational needs.

The ideal candidate is polished, proactive, highly organized, technologically skilled, and comfortable interacting with high-end clients, employees, consultants, and vendors. Construction industry experience is strongly preferred, as the role requires understanding the pace, priorities, and communication style of a growing luxury construction company.

This position is based in Austin, Texas but requires flexibility to travel to New York when needed for meetings, project coordination, company events, and executive support.

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones
• Coordinate travel arrangements including flights, hotels, transportation, itineraries, and last‑minute changes
• Assist with both business and personal scheduling needs for the Managing Partner
• Track follow-up items, deadlines, action lists, and priorities to ensure smooth daily operations
• Prepare meeting agendas, notes, summaries, and follow-up communications

• Serve as a professional point of contact for clients, employees, consultants, and vendors
• Draft, edit, and manage professional correspondence, presentations, and internal communications
• Maintain discretion and confidentiality with sensitive business and personal matters
• Help ensure strong communication and responsiveness across projects and departments

• Organize digital files, documents, reports, and project‑related information
• Assist with construction-related coordination including vendor communication, scheduling, procurement follow‑up, and document tracking
• Help maintain organization of project information, meeting notes, and operational workflows
• Support special projects and company initiatives as assigned

• Utilize technology platforms and software efficiently, including Microsoft Office, cloud‑based systems, scheduling platforms, and project management tools
• Assist with presentation preparation, spreadsheets, reports, and executive materials
• Troubleshoot and adapt quickly in a fast‑moving environment with changing priorities

• Previous experience as an Executive Assistant, Personal Assistant, or high‑level administrative professional required
• Construction industry experience strongly preferred
• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• High energy, professionalism, and attention to detail
• Excellent technology and computer skills
• Ability to work independently while anticipating needs proactively
• Comfortable handling both executive-level business matters and personal support tasks
• Ability to maintain confidentiality and professionalism at all times
• Willingness and ability to travel between Texas and New York as needed

• Experience supporting executives in fast-paced environments
• Familiarity with construction terminology, scheduling, and project coordination
• Experience with Microsoft Office, BOX, Procore, project management software, and scheduling systems
• Strong interpersonal skills with the ability to interact comfortably with high-end clientele and company leadership