Development Coordinator

Position Purpose

The Development Coordinator plays a vital role in supporting Hill Country Christian School’s fundraising, constituent relations, donor stewardship, and development operations. As a key member of the Advancement team, this position coordinates donor database administration, gift processing, donor communication, event logistics, and department operations. The ideal candidate is highly organized, detail-oriented, and possesses the warmth and professionalism required to represent the school to donors, parents, alumni, and the broader school community.

Reports to Director of Development

Non-Exempt, Part-time (50%)

• Must be a Christ-follower who upholds, in word and deed, the Hill Country Christian School of Austin’s Core Values and Statement of Faith.
• Must faithfully attend a church whose fundamental beliefs are in agreement with the Statement of Faith of this school.
• Bachelor’s degree or equivalent professional experience is required.
• 2+ years of experience in a development, administration, fundraising operations, or data-driven role (experience in an independent school or non-profit setting is highly preferred).
• Proficiency with donor management software/CRMs (e.g., Bloomerang, Blackbaud Raiser’s Edge) and the Microsoft Office Suite or Google Suite (especially advanced Excel/Sheet for data sorting and mail merges) is required.
• Excellent written and verbal communication skills, with exceptional attention to detail.
• Ability to manage multiple projects simultaneously.
• Professional and welcoming demeanor.
• Strong customer service mindset.
• Ability to maintain confidentiality regarding sensitive donor and financial information.

• Coordinate the production and distribution of Annual Fund, capital campaign, and corporate sponsorship collateral.
• Manage logistics for donor meetings, including calendar coordination, venue or room reservations, and preparation of personalized materials if needed.
• Assist the Director of Development with prospect management and strategic donor research.

• Maintain the development database to ensure accurate constituent records and data integrity.
• Process and reconcile gifts, pledges, matching gifts, and in-kind donations in compliance with IRS requirements.
• Generate timely and accurate donor acknowledgment letters weekly and tax receipts annually in compliance with IRS requirements.
• Pull complex queries, compile targeted mailing or invitation lists, and generate regular reports (e.g., Annual Fund progress, campaign tracking, and board reports).
• Partner with the Business Office to perform monthly reconciliations of giving data and, annually, for audits, to ensure accurate financial tracking.
• Track participation and campaign progress.

• Serve as a primary point of contact for donor inquiries and constituent support, providing exceptional service via phone, email, and in person.
• Coordinate donor communications and stewardship activities, including acknowledgment letters and sponsorship fulfillment.
• Assist with preparing donor meeting materials and stewardship reports.

• Coordinate administrative and logistical support for development-related events (e.g., Knight with the Stars Annual Gala, Alumni Homecoming, Grandparents Day, Capital Campaign receptions, major donor events).
• Manage registrations, RSVP tracking, check-in software, seating charts, and vendor communication.

• Schedule meetings, prepare agendas, and take minutes for the advancement team and assigned board committees.
• Maintain the development master calendar and key project deadlines.
• Schedule meetings, prepare agendas, and provide administrative support for development staff and committees.

• Other duties as assigned.

• Must be able to remain in a stationary position using repetitive arm, hand, and finger movements.
• Able to operate a computer and a copy machine.
• Ability to work in an active office setting with frequent student interactions and numerous interruptions.
• Frequently communicates with students, parents, co-workers, and others. Must be able to exchange accurate information in these situations, whether in person, via email, or telephone.
• Moves about inside campus buildings and outside on the grounds.
• Possible exposure to a variety of childhood and adult diseases and illnesses.
• Occasional lifting of 5 to 25 pounds.