Administrative Associate

Job Overview

Position:
Administrative Associate

Location:

Pickle Research Campus, Applied Research Laboratories

Hours:

40 per week, Non‑Exempt Travel:
Possible interstate/intrastate as needed

• Make procurements with corporate credit card, complete account reconciliation, and maintain detailed records.
• Prepare internal departmental forms, including purchase requests, travel, shipping, and visit requests.
• Arrange in‑house visitor meetings, ordering and delivering refreshments or lunch.
• Review and approve timesheets and maintain absent time records.
• Perform additional related functions as assigned.

• High school graduation or GED.
• Five years of demonstrated clerical ability, including at least one year at the Administrative Assistant level.
• Detail‑oriented administrative work capability.
• Three years of experience using computer software such as Word, Excel, and Adobe Acrobat; willingness to learn additional applications.
• Strong organizational skills, ability to coordinate multiple tasks, and manage time effectively.
• Capacity to work independently with sensitive and confidential information, maintain a professional demeanor, and communicate effectively with all client groups.
• Regular and punctual attendance.
• U.S. citizen; subject to a government security investigation and required to meet eligibility for classified information access per project needs.

• Bachelor’s degree.
• More than five years of experience at the Administrative Assistant level.
• High accuracy in spelling, punctuation, grammar, and proofreading.
• At least one year of purchasing experience with a corporate credit card and associated reconciliation.
• Exceeds three years of experience using Word, Excel, and Adobe Acrobat; willingness to learn other applications.
• Demonstrated ability to learn quickly and excel.
• Eligibility for immediate access to classified information.

• 100% employer‑paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays

• Standard office conditions with repetitive keyboard use
• Manual dexterity required
• Potential for weekend, evening, and holiday work
• Possible interstate/inintrastate travel

• Resume/CV
• Three work references with contact information; at least one from a supervisor
• Letter of interest

The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all federal and state anti‑discrimination laws. The university does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment and other activities.

Applicants are required to be U.S. citizens and must undergo a government security investigation. Eligibility to access classified information at the level appropriate to the project requirements is mandatory.