Program Coordinator - TexasBarCLE

General Description

Responsible for coordinating, organizing, and supervising specific stages of preparations for continuing legal education (CLE) programs. Works with staff and professionals/volunteers to formulate the content, create promotional pieces, assemble written materials, and staff the program. The position is extremely deadline driven and requires minimal supervision.

PRIMARY FUNCTIONS:

• Coordinates scheduling of course planning meetings, assists with selection of planning committee members, and assembles meeting materials; attends planning meetings and sends tentative program schedule to committee members; assists in recruitment of volunteer authors and speakers and finalizing details of program schedule; submits final program for MCLE accreditation.
• Conveys instructions for preparation of written materials and lectures to authors and speakers; advises speakers about travel/hotel accommodations and manages audio/visual requests; follows up with speakers to ensure they are meeting article deadlines.
• Assembles content for, and proofs, promotional pieces; for each assigned course, collects information for pricing worksheet and participates in a business/budget meeting conducted by business team.
• Travels to program site to help coordinate registration, room setup, food and beverage requirements, and program presentation.
• Oversees maintenance and updating of relevant program files including updating ACCESS database with program information, address changes, schedule changes, substitute speakers, etc.
• Coordinates with and monitors program coordinator assistants with respect to various program planning tasks.
• Supervises course article preparation for submission to outside printer and assists in determining number of books to be printed based on sales history and market demand.
• Handles inquiries and correspondence relating to post program activities including thank-you letters, requests and questions regarding reimbursements, MCLE inquiries, requests for speaker evaluations, etc.
• Perform other responsibilities as required.

College degree preferred. A minimum of two years office experience required. Paralegal experience desirable. Must have individual initiative and ability to assume responsibility, exercise independent judgment, work under considerable pressure and accomplish necessary goals in a diplomatic fashion. Must have highly developed communication skills, oral and written. Must be able to meet the public in a pleasant and effective manner and maintain effective relationships with both professional and staff personnel.

Must be available for travel five to ten days per month.