Administrative Assistant IV- Assistant to Parole Division Section Director - Parole Division Job Austin area,Texas USA

Position: Administrative Assistant IV- Assistant to Parole Division Section Director - Parole Division - [...]

Job Summary

Performs highly complex administrative support work. Work involves providing administrative support including disseminating information; maintaining filing systems; and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

Essential Functions

Participates in the planning and execution of an agency program; coordinates work with agency departments; assists in the development of administrative and technical assistance policies and procedures; and participates in the planning and execution of administrative projects.

Prepares and disseminates information concerning agency programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and compiles and enters data for charts, graphs, databases, and summaries, makes calculations, and prepares reports.

Researches, composes, designs, and edits agency publications, forms, manuals, and reports; assists in the preparation of presentations for administrative meetings; and attends meetings, takes notes, and prepares minutes for review and distribution.

Schedules and coordinates appointments; makes travel arrangements; and maintains filing, record keeping, and records management systems to include automated information systems.

Provides liaison to department staff, other departments, agencies, and organizations; and responds to inquiries regarding rules, regulations, policies, and procedures.

Performs a variety of marginal duties not listed, to be determined and assigned as needed.

Minimum Qualifications

Graduation from an accredited senior high school or equivalent or GED.
Three years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.

Knowledge and Skills

Knowledge of office practices and procedures.
Knowledge of business terminology, spelling, punctuation, and grammar.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill in problem-solving techniques.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill to review technical data and prepare technical reports.
Skill to prepare and maintain complex records and files in an automated system.
Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
Skill to type 45 words per minute (with no more than 10 errors) preferred.

Additional Requirements

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment used in performing only the essential functions: computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.

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