Receptionist, Administrative​/Clerical

Job Summary

The Receptionist fulfills the mission of the church by assisting the Pastor to foster a sense of community. This position serves as the face of the parish by presenting a friendly face to the public and parishioners, and a pleasant, patient demeanor on the telephone. The Receptionist assists the staff with scheduling meetings/events and other administrative tasks as assigned. This position reports to and is evaluated by the Pastor and Parish Administrator.

• Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Support and adhere to the Code of Conduct and policies and procedures of the church and Diocese.
• Maintain confidentiality regarding church matters.
• Answer incoming phone lines, screen calls and respond to inquiries or transfer to the proper staff member or voice mail, as needed.
• Monitor campus entries and exits; let guests into campus, screen guests and issue temporary credentials.
• Act as backup receptionist to school receptionist as needed.
• Manage incoming and outgoing mail/deliveries.
• Reserve rooms; approve reservations entered by staff members.
• Schedule Mass intentions for parishioners and staff.
• Initiate processing of donations and checks received at the front desk.
• Generate room setup schedules for the Facilities department.
• Assist Social Justice Ministries with paperwork and Thursday Outreach duties.
• Act as a backup for Support for Sunday hospitality for morning masses
• Participate in parish staff meetings.
• Is ready and willing to carry out tasks assigned by the Pastor or Parish Administrator.
• Other duties as assigned.

• Knowledge of the basic teachings of the Catholic Church
• Ability to communicate effectively in both written and verbal form
• Ability to work well with others in the church community
• Ability to manage a multi-line phone system
• Skill in handling multiple tasks simultaneously
• Skill in organizing and relating information in an understandable format
• Computer software skills, including but not limited to database entry, Windows, Microsoft Office, Excel and Internet navigation
• Skill in critical thinking and planning

• High School Diploma or GED acceptable to Texas Education Agency.

• 3-5 years’ experience as a receptionist; preferred

• English (proficient in conversing, reading, and writing)
• Spanish (proficient in conversing, reading, and writing). Preferred but not required.

• Valid Texas driver’s license.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

• All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church.
• The Parish is an at-will employer.
• All buildings and vehicles owned by the Parish are tobacco free.
• Working in a fast‑paced environment with priorities and plans that may change rapidly.
• Working on weekends, evenings, and some holidays may be required.
• Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations.
• Will be required to adhere to established dress codes and conduct standards.

Must be available to work Monday-Wednesday 8:30am-5:30pm