Administrative Assistant

Administrative Assistant – University Housing and Dining

Location: UT Main Campus

Department: University Housing and Dining

Position Duration: Expected to Continue

Weekly Scheduled

Hours:

40

FLSA Status: Non-Exempt

Earliest

Start Date:

Jun 19, 2026

The Administrative Assistant within Residence Hall Operations supports residence halls, students, and professional staff. The role involves front‑desk management, customer service, coordination with Facilities and Maintenance, and participation in committee operations for a residential complex.

• Assist with selection, training, scheduling, and oversight of Desk Assistants; monitor desk operations, approve time records, and adjust staff assignments.
• Perform administrative functions at 24‑hour front desks: printing, filing, copying, supply maintenance, equipment management, mail processing, and key control audits.
• Provide customer service to students, parents, and guests; facilitate resident check‑in/check‑out and maintain a professional front desk appearance.
• Respond to incidents and security issues following emergency procedures; monitor hall access systems and report on security camera activity.
• Perform additional duties as assigned, including residence‑hall tours, substituting at the area office desk, and representing residence life on committees.

• High School Diploma or GED.
• Minimum 3 years of clerical experience, including 1 year at a Senior Office Assistant level.

• Four or more years of experience at an Administrative Assistant level.
• University‑setting experience.
• Experience with housing management software (e.g., Star Rez).
• Proficiency in Microsoft Office.
• Experience training staff and handling mail and packages.
• Strong multitasking, process analysis, and attention to detail.
• Collaborative teamwork skills and excellent interpersonal communication.

• 100% employer‑paid basic medical coverage at hire.
• Retirement contributions.
• Longevity pay.
• Paid vacation, sick time, and holidays.
• Free Capital Metro bus rides.
• Career growth and professional development opportunities.

$41,600 + depending on qualifications

• Flexible‑paced, open‑office environment.
• Repetitive keyboard use at a workstation.
• Manual dexterity and stair climbing required.
• Lifting and moving responsibilities.

Monday – Friday, 8:00 AM – 5:00 PM (may vary due to business needs).

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings. Staff eligible for promotion/transfer may apply without supervisor approval.

A criminal history background check will be required for finalists.

The University of Texas at Austin is an equal opportunity/affirmative action employer. We comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status.

The University will not discharge or otherwise discriminate against employees or applicants for inquiring about, discussing, or disclosing their own pay or the pay of another employee or applicant.

If hired, an applicant must complete the federal I‑9 form and present acceptable documents proving identity and authorization to work in the United States by the third day of employment.

The University participates in E‑Verify. The company r is 854197.