THC - Fleet Administrative Assistant; Administrative Assistant II

Job Title

THC - Fleet Administrative Assistant (Administrative Assistant II) 26-81 )

Texas Historical Commission

Texas-Austin

Central Services Bldg THGC 1711 San Jacinto Blvd Rm 204 Austin

Office and Administrative Support

Regular

Full‑time with 25% travel

$2,800.00 – $3,200.00 monthly

1

Performs routine administrative support work. The Fleet Administrative Assistant provides administrative support to the Texas Historical Commission Fleet Operations. Responsibilities include assisting with registering and emission testing agency vehicles, obtaining and evaluating repair quotes, tracking and documenting vehicle issues, and managing all related correspondence. Additionally, this role coordinates various fleet‑related activities and performs other necessary functions to ensure the vehicle fleet’s efficient, effective, and compliant operation and utilization.

Works under moderate supervision, with limited latitude for independent judgment.

• Performs comprehensive technical program support for fleet operations by preparing, editing, and distributing correspondence, reports, forms, and documents.
• Compiles and enters operational data, performs calculations, and generates detailed reports to support agency objectives.
• Prepares and disseminates clear and accurate information related to fleet operations to relevant stakeholders.
• Coordinates with various organizational units within the agency to ensure timely completion of essential activities such as emissions testing, vehicle registrations, and other compliance requirements.
• Manages the administration of agency fleet cards, including ordering new cards, offering technical assistance to staff, collecting and managing receipts, and accurately entering data into designated information systems.
• Works collaboratively with other agency units, responding promptly to inquiries regarding applicable rules, regulations, policies, and procedures. Maintains organized filing, record‑keeping, and records management systems, including automated information systems, to ensure data integrity and accessibility.
• Assists in formulating and refining administrative and technical assistance policies and procedures.
• Contributes to identifying and resolving operational challenges and actively participates in planning and implementing fleet operations program activities.
• Serves as a backup to the agency fleet manager when needed, ensuring continuity of operations.

Perform other duties as assigned.

• Graduation from an accredited senior high school or equivalent, or GED.
• Two years of full‑time, wage‑earning customer service, clerical, secretarial, administrative, or technical program support experience.
• Experience working with computers and systems is required (e.g., Microsoft Office).
• Ability to maintain the security or integrity of critical infrastructure.
• Required to travel up to 20% of the work period.

• Prior experience with fleet operations.
• Prior experience with Geotab or other fleet operation programs.

• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in the use of computers and related equipment in a stand‑alone or local area network environment.
• Skill in the electronic transmission of communications.

Must have or obtain a valid Driver’s License and a Defensive Driving Course to operate state vehicles.

In‑office position, normal office work environment with exposure to dust and environmental allergens. Mostly sedentary with occasional walking, standing, pulling, and pushing; may involve kneeling, stooping, and bending. Must be able to lift and carry items weighing up to 30 pounds. Requires…