Sr. Executive Assistant

Company Overview

Planview has one mission: to build the future of connected work, from ideas to impact.

As the global leader in work and resource management, Planview helps organizations accelerate the achievement of what matters most, supporting our customers from need to speed, from passion to progress, and from overhead to optimization. We provide the industry’s most comprehensive solutions designed for strategic planning, portfolio and resource management, Lean and Agile delivery, product portfolio management, capability, and technology management (enterprise architecture), innovation management, and collaborative work and project management.

Our connected platform of solutions underpins the business and digital transformations of more than 4,500 customers globally, including 59 of the Fortune 100.

At Planview, our people connections drive our innovation and success. Our global team of 1400+ work remotely and across our offices including Austin, Vancouver, Hod Hasharon, Bangalore, Sydney, and Stockholm. We’re proud of our world‑class, connected culture built on our shared values, that supports our teams to be successful from anywhere.

Learn more about our portfolio at , and connect with us on Linked In, Instagram, and X.

Planview is seeking a highly experienced, proactive, and exceptionally organized Senior Executive Assistant to support four senior leaders in our go‑to‑market organization. This role is best suited for a seasoned professional who operates with discretion, sound judgment, and a high degree of independence in a fast‑paced, global environment.

The Senior Executive Assistant will serve as a strategic partner to executives by driving seamless calendar management, coordinating complex international travel, managing expenses, and leading executive meetings and events. The ideal candidate is highly responsive, detail‑oriented, and calm under pressure, with the ability to proactively solve problems cross‑functionally, manage multiple high‑level priorities at once, and continuously improve how work gets done.

• Manage complex, high‑volume calendars across multiple global time zones, balancing shifting priorities with strong judgment, diplomacy, and discretion.
• Coordinate complex domestic and international travel end‑to‑end, including flights, hotels, ground transportation, itineraries, and contingency planning.
• Prepare, review, and submit expense reports accurately and on time.
• Lead planning and coordination for executive meetings, offsites, leadership gatherings, and company‑related events, ensuring logistics, materials, and communications are executed seamlessly.
• Serve as a key liaison between executives, internal stakeholders, and external partners, ensuring timely communication, follow‑through, and strong relationship management.
• Anticipate executive needs, identify conflicts or risks, and proactively solve problems before they escalations.
• Support meeting preparation by organizing agendas, briefing materials, and follow‑up actions to keep priorities moving forward.
• Oversee special projects by providing research, coordination, and execution support to complete initiatives successfully.
• Lead process improvement efforts that streamline administrative workflows, improve efficiency, and support better decision‑making.
• Create, update, and format PowerPoint presentations and executive‑ready meeting materials.
• Support Excel‑based tracking, reporting, and analysis as needed.
• Leverage AI tools to improve productivity, streamline administrative work, and enhance the quality and speed of deliverables.
• Handle sensitive and highly confidential information with the highest degree of professionalism and discretion.

• Bachelor’s degree or equivalent work experience.
• 5+ years of experience as an Executive Assistant supporting senior leaders or executives in a dynamic business environment.
• Proven success supporting one or multiple executives with complex calendars, shifting priorities, and high service expectations.
• Strong experience coordinating complex international travel and related logistics.
• Demonstrated success with expense management and senior‑level administrative…