On-Call Office & Events Coordinator

JOB TITLE:

Office Services Coordinator - THIS IS AN ON-CALL POSITION

LOCATION:

Austin, TX – must be available to go onsite when called

SCHEDULE:

Monday – Friday, 8:00 AM – 5:00 PM CST – on call position with occasional overtime

PAY: 28 USD per hour

Job Responsibilities:

In this role, you will provide comprehensive office and facilities support while serving as the primary front-facing representative for the organization.

Key responsibilities include:

• Managing daily office operations, including supplies, mail distribution, and workspace organization.
• Coordinating onsite and offsite events, including company lunches, meetings, and executive visits.
• Supporting executive leadership with administrative and operational needs.
• Assisting with onboarding logistics, including badge creation and workspace assignments.
• Ensuring a professional and welcoming experience for visitors, vendors, and employees.
  
  Essential Duties and
  
  Job Functions:
• Greet visitors, vendors, and new hires; manage check-in through visitor systems and connect them with onsite contacts.
• Enforce visitor access policies and maintain security procedures for all guests.
• Plan and coordinate company events, meetings, and employee lunches.
• Order, track, and manage office supplies and inventory.
• Sort and distribute incoming mail and packages across the facility.
• Maintain and update the office seating chart for headquarters.
• Partner with IT and HR to support onboarding processes, including badge setup and seating assignments.
• Assist Facilities and executive leadership with special projects and operational tasks.
• Act as a resource for employees and visitors by responding to inquiries and providing support.
  
  Knowledge &
  
  Skills:
• Strong organizational skills with high attention to detail and accuracy.
• Excellent time management and ability to multitask effectively.
• Strong verbal and written communication skills.
• Customer service-oriented with strong interpersonal abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proactive, adaptable, and solution-oriented mindset.
• Ability to prioritize tasks and meet deadlines consistently.
• Professional demeanor with a “no task too small” attitude.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
  
  Education & Experience:
• 1–3 years of experience in an office administrative or similar role (preferred).
• Bilingual in English and Spanish (preferred).
• Event planning or coordination experience (preferred).
• Experience working in a fast-paced, high-growth, or startup environment (preferred).

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