TxDMV - Executive Office Administrator; Austin, TX

Position: TxDMV - Executive Office Administrator (Austin, TX)
Job Description

This position is required to work at TxDMV headquarters located in Austin, TX.

State

Title:

Management Analyst IV

SUBMISSION OF APPLICATION:

To apply for this position, select the "Apply Online" button. Complete your on-line applicant profile and the State of Texas Application for Employment. TxDMV does not accept paper applications.

Effective January 23, 2026:

• You will be required to attach a resume to your application which will be used for screening purposes.

• Please ensure your résumé is detailed and specific, including a full employment history (full time or part time), education, licenses, and skills.

• Your résumé must include the month and year for start and end dates for each listed employer.

• Failure to fully complete the application requirements and pre-screening questions may disqualify you for consideration for this position.

Applicants who require accommodation for the interview process should contact Human Resources at  when contacted to schedule an interview.

GENERAL DESCRIPTION

Our mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services. We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle-related industries.

Performs advanced, senior-level administrative and professional support work for the Texas Department of Motor Vehicles (TxDMV) Executive Director's Office (EDO). Provides high-level administrative and technical assistance to the Executive Director and EDO staff. Responsibilities include coordinating and managing administrative operations to ensure organizational efficiency; greeting visitors; handling incoming communications; developing and maintaining administrative policies and procedures; coordinating meetings and related logistics;

arranging travel; and providing administrative support for Board and advisory committee meetings in a professional manner. The position requires frequent interaction and coordination with the TxDMV Board, State Legislative Offices, and external stakeholders. May provide guidance and assign work to others. Works under minimal supervision with significant latitude for initiative, independent judgment, and decision-making.

ESSENTIAL DUTIES

Directly supports the Executive Director (ED) and serves as back-up support to the Deputy Executive Directors (DEDs). Provides high-level administrative and technical assistance to the EDO. Serves as a liaison and provides guidance between EDO, divisions, and program staff. Identifies and recommends areas for improvement and efficiency. Receives ED signature requests, reviews materials, process requests or recommends revisions, additional content, and/or changes in format.

Manage ED's calendar, meetings, conferences. Manages travel logistics. Coordinates with the Government Relations Office for ED speaking engagements. Handles day-to-day in-house administrative operations. Collaborates with TxDMV staff to communicate needed information and services to internal and external customers.

Serves as TxDMV point of contact for incoming Executive Leadership and Executive Leadership Support Staff. Develops and maintains SharePoint sites containing but not limited to resources, tools, policies, and procedures. Provides guidance and support to new incoming department executives to ensure a smooth acclimation. Manages human resources activities for departing, interim and hiring executive staff. Serves as Liaison for CAPPS Recruit.

Coordinates the preparation and execution of new executive onboarding by serving as one of two mentors for onboarding Executive Leadership. Works with Human Resources Division (HRD) to keep the TxDMV Division Director Onboarding Manual up to date.

Develops and/or modifies executive administrative program policies and procedures. Interprets administration and administrative policies, and procedures. Analyzes internal procedural and policy for areas of improving operations. Implements approved procedural and policy changes.

Leads the efforts of the ongoing Executive Leadership Support Staff workgroup. Provides…