Houston Facilities Operations Manager, Texas McCombs

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Title:

Houston Facilities Operations Manager, Texas McCombs Hiring Department:
Red McCombs School of Business Responsibilities

Building Operations

• Responsible for managing all facilities operations for the Houston Working Professional MBA Program classroom facility (City Centre, Houston, TX), including building enhancements and repairs, and technology upgrades.
• Responsible for planning and coordinating facility maintenance work in the suite.
• Serve as primary contact for building management office on all matters, including maintenance and repair work, parking, and building access.
• Manage inventory and warranty timelines for all furniture and equipment.
• Submit requisitions for materials, supplies and inventory.
• Assists in budget preparation and tracking.
• Prioritize budgeted projects.
• Assists in the preparation of specifications for contracted work.
• Monitor and inspect work of contractors.
• Coordination of facility contracts and payments, including lease renewals, parking, and custodial services.
• Implementation and management of Emergency Preparedness Protocol.
• Maintain official Policies and Procedures for effective operation of leased spaces and event services.

Classroom & Event Support

• Working with minimal supervision, carries out routine A/V systems support tasks.
• Operate and test daily functionality of all A/V and integrated conference rooms.
• Perform routine testing and problem diagnosis for projectors, microphones, speakers,amplifiers, and LCD/Plasma Displays.
• Perform preventative maintenance to resolve problems or identify resolutions for appropriate vendors or manufacturers.
• Troubleshoot on the spot A/V problems, as required, as well as non-critical situations.
• Assist with company meetings/functions that require use of A/V infrastructure (audio,video conferencing, webcasting, and visual display or projection, and control system (Crestron) operations.
• Interact with faculty and students to respond to end user requests.
• Supervision and training of a part-time position (or contractor) supporting Houston MBA program classroom technology and event services.
• Implementation and management of room reservation system; providing dedicated event support to external groups (inc. set-up, tear-down, and technology support).
• Support the Academic Program Coordinator in the execution of all class weekends and events, including but not limited to Orientation, Student Organization activities, and Graduation.
• On-site support of auxiliary events/programs in addition to normal operating hours(i.e, late nights and weekends).

Communications

• Build and maintain relationships with faculty, students, cross-functional team members and internal/external vendors.
• Triages email inquiries, proactively and independently research matters.
• Proactively communicates information across multiple team members and functional areas.

Strategic Initiatives

• Provides feedback on current processes and supports planning and implementation of process improvements.
• Advises on facility-related initiatives across Working Professional & Executive MBA.

• Bachelor's degree and 3+ years of experience with Audio Visual practices and procedures, videoconferencing including operation, call set-up and equipment, and/or experience with AV Control including Crestron.
• Experience with Microsoft Office Suite, including Outlook, Word, and Excel.
• Prior experience planning and coordinating logistics for large events.
• Strong interest and aptitude for working directly with and providing support to students on a regular basis.
• Ability to handle frequent interruptions and shift focus between tasks.
• Ability to adapt and maintain flexibility.
• Demonstrated excellence in organization and time management skills, including the ability to minimize the workload for others.
• Attention to detail and accuracy.
• Proven interpersonal and communication skills and the ability to provide administrative and student support with discretion, diplomacy, integrity and confidentiality.
• Strong work ethic and record of punctuality and attendance. Professional dress and demeanor, and a positive attitude.
• Ability to work with databases, spreadsheets, data entry and accounting.
• Demonstrated ability to receive direction, cooperate with supervisor and co-workers, and work independently.
• Ability to maintain excellent peer relationships and accomplish routine tasks in a timely manner.
• Relevant education and experience may be substituted as appropriate.

• Experience with web conferencing tools such as Web Ex and Cisco meeting place.
• Prior UT experience or experience working in a university services office or college setting and working professionally with a diverse group of students.
• Experience coordinating facility maintenance, vendor contracts, or building operations.
• Experience supervising others.
• Prior experience with reservation systems and working on the back end of these systems.

• $65,000 - $70,000 + depending on qualifications

• This position is Houston, TX based and is…