Mailroom Services Assistant

Travis County Technology and Operations department is seeking a reliable and detail oriented Mailroom Services Assistant to support our daily mail operations for a 6 month temporary assignment. This role plays an important part in ensuring timely processing, distribution, and organization of incoming and outgoing mail. While this position does not include benefits, it offers a valuable opportunity to gain hands on experience in a fast paced administrative environment.

• Picks-up, sorts, and distributes incoming mail. May pick up incoming mail at various post offices. Assists in receiving various supplies and materials. Maintains and organizes records, reference materials, and documents and provides security for controlled items (e.g., items labeled "confidential" as well as other controlled items).
• Applies postage to all outgoing County mail in accordance to postal regulations. Stages mail for pick up by U.S. Post Office according to postal regulations. Delivers outgoing mail. Assists in shipping various supplies and materials. May hand-deliver special items to satellite locations. Processes outgoing bulk mail. Sorts, meters and processes outgoing mail to the post office or expedited mail carrier. Operates various mail vehicles.
• Keeps monthly records of postage expenditures. Purchases stamps and documents costs. Makes deliveries to offices of mail packages and printing materials. Keeps daily activity logs of certified mail. Assists in compiling and monitoring statistical information. Performs a variety of clerical functions, to include making copies, posting information, typing labels, and answering telephones. Assists the public by showing them how to use County records or equipment, how to complete applications for assistance or services, pulling records or files for their use, or answering questions about County procedures.
• Performs other job-related duties as assigned.

High School diploma or G.E.D. AND one (1) to two (2) years of related work experience;

OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Valid Texas Driver's License.

• Mail system policies and procedures.
• Postal regulations.
• Office locations and driving routes.
• Business English, spelling and arithmetic.

• Operating a variety of modern office equipment, including a computer.
• Both verbal and written communication.

• Read and comprehend simple instructions, short correspondence, and memos.
• Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Carry out detailed verbal and written instructions.
• Deal with problems involving concrete variables in standardized situations.
• Operate mail vehicles.
• Perform various administrative functions.
• Courteously assist the public with questions and provide information.
• Establish and maintain effective working relationships with County employees and officials, representatives of outside agencies, and the general public.

Physical requirements include the ability to lift/carry up to 70 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching with hands and arms, frequent work in outdoor weather conditions, and work in a moderately noisy environment.

Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.

Work Hours:

8 am - 5 pm, Monday-Friday. Works some holidays, some nights, and some weekends.

Location:

700 Lavaca St, Austin, TX 78701, USA.

Department:
Communications and Records Services.

Criminal, Driving, Education, and Employment Background Checks Required.

Contact: ashley.pena

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.