Human Resources Coordinator

Human Resources Coordinator

St. Edward's University of Austin, Texas invites applications for the position of Human Resources (HR) Coordinator. The HR Coordinator provides general office and moderately complex clerical support to the Human Resources (HR) department, including receptionist and administrative support for the office, record-keeping, file maintenance, collection of employment documents, onboarding, reporting, expenses, purchasing, calendaring, and other clerical functions. The Human Resource Coordinator will support employees and external customers with questions and directions.

Minimum

• High school diploma or equivalent required; and
• 3 years of administrative experience, preferably in Human Resources or other related office environment

Preferred

• Bachelor's degree
• Prior experience in a higher education setting
• Experience with I-9 verification, HR records management, and onboarding processes is highly desired
• HR Certification (eg. SHRM-CP, PHR) a plus

• Advanced skills in Microsoft Office Suite and Google Workspace or related software
• Proficiency with Banner or similar HRIS; ability to manage data entry and generate reports
• Knowledge of federal and state employment laws and regulations

• Excellent interpersonal and written communication skills; ability to establish trust and rapport with staff, faculty, and administrators
• Strong organizational skills and proven ability to prioritize tasks and meet deadlines in a fast-paced environment
• Ability to handle sensitive information with the highest level of integrity, professionalism, and privacy.
• Highly customer service oriented and be able to promote a mission-driven and helpful environment. Ability to adapt to changing priorities and work independently with minimal supervision while maintaining an analytical mindset.

• Provide moderately complex clerical and administrative functions of the Human Resources office. Administrative support includes but is not limited to answering and directing inbound phone calls, responding to HR-related inquiries, managing the HR calendar and email accounts, maintaining the front desk, conference room, and waiting area; meeting and event scheduling, travel and conference registration, completing regular inventory and ordering of office supplies, and mail activity.
• Perform clerical duties involving routine or semi-routine calculations, record keeping, database management, report preparation, and receptionist duties.
• Type, compose, and edit correspondence, memos, letters, agendas, and reports; revise schedules, forms, reports, records, and other information; prepare statistical information for reports.
• Responsible for billing and some office accounting duties, invoice management including resolving billing questions, and correspondence with vendors.
• Assist with requests and special projects as needed, including event planning and preparation.

• Assist employees and students with general information and direction for employment questions and concerns.
• Assist new employees with employment-related documentation, including, but not limited to reviewing new hire documents (Form I-9, including verifying I-9 documentation, W-4, Payroll Payment Option Form), and provide backup support on background check processing.
• Monitor I-9 document expiration dates of non-resident alien employees and communicate with the employee and supervisor.
• Assist with tracking new hire employees by updating spreadsheets and communicating with supervisors and other HR team members.
• Communicate voluntary and involuntary terminations to HR and Payroll teams, communicate with the supervisor and the employee regarding the separation process, review documentation, and update related spreadsheets, databases, and employee files.
• Maintain and manage employee records and update employee files.
• Manage the Student Employment database tracking activities during the academic year.
• Assist with the maintenance of electronic and paper files. Manage off-site records storage and retention.…