Office Admin Coordinator

Our client, a national law firm, is seeking an Office Administrative Coordinator to join its Downtown Austin office on a 6‑month contract basis. This fully onsite position operates Monday through Friday from 8:00 AM to 5:00 PM and offers employer‑paid parking. The role is ideal for a polished administrative professional who thrives in a professional services environment and enjoys supporting office operations, client interactions, and workplace services.

The dress code is business professional to business casual, reflecting the firm’s collaborative yet professional culture. This person should be highly professional and service‑oriented to support the day‑to‑day operations of its Downtown Austin office. This individual will serve as a key point of contact for visitors, attorneys, staff, and vendors while helping create a welcoming, organized, and efficient workplace environment.

• Serve as the first point of contact for visitors, clients, and guests, creating a professional and welcoming office environment.
• Provide administrative support including calendar management, meeting coordination, expense processing, invoice management, document preparation, proofreading, and general office operations.
• Create, edit, maintain, and organize documents utilizing Microsoft Office Suite, Adobe Acrobat, and document management systems.
• Coordinate conference room scheduling, meeting setups, catering, and internal or client events, including occasional after‑hours support.
• Answer and route incoming calls, manage visitor logs and badges, and maintain reception, lobby, conference rooms, and common areas.
• Manage incoming and outgoing mail, shipping, courier services, office supplies, kitchen inventory, and office equipment.
• Assist with employee onboarding, workstation setup, vendor coordination, office maintenance, and repair requests.
• Scan, format, organize, distribute, and maintain electronic and physical records while ensuring compliance with firm policies and confidentiality requirements.
• Troubleshoot office equipment and support basic technology logistics, including device coordination and document systems management.
• Collaborate effectively with attorneys, staff, vendors, and business services teams to resolve issues, improve processes, and ensure seamless daily office operations.
• Maintain knowledge of office procedures, emergency protocols, and provide backup administrative support as needed.

• High School Diploma required;
  Associate’s Degree preferred.
• 3‑5 years experience in office administration, ideally in a formal office space.
• Strong problem‑solving ability, excellent communication skills, and technology proficiency.
• Document Management system experience is a plus.

Beacon Hill is an equal‑opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill offers a robust benefit package, including medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those who meet eligibility. Upon successful hiring, details will be provided related to benefit offerings.