Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University - Corpus Christi

Department

Recreational Sports

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

PURPOSE

This position is responsible for providing electronic bookkeeping, record keeping, and compliance for departmental records, including employment. Hires, supervises and trains student office assistants. Performs administrative duties for professional staff members, including assistance with electronic payroll. Serves as a Departmental I-9 processor, HR and Payroll Contact, a timekeeper. Enters approvals into Event Management Scheduling for all Recreation facilities. Other duties as assigned.

Assists in student development and events planning.

DESCRIPTION

Functional Area

1:
Administrative Support

Percent Effort: 50%

* Maintain records, employment files, and departmental files.

* Process I-9 and initial onboarding for all Departmental student employees

* Oversee work study eligibility for student employees

* Process alterations required in student workers profiles in Workday

* Perform reception, secretarial, and support duties for the department, including support for 11 FTE's

* Enter scheduling information into Event Management System scheduling, create paper copies for posting weekly, and assist with updating web site.

Functional Area

2:
Staff Supervision & Training

Percent Effort: 30%

* Hire, train, supervise, and evaluate student receptionists.

* Works on development and running of New Student Employee Orientation along with other professional staff members

* Process alterations required in student workers profiles in Workday

* Support student development efforts.

Functional Area

3:
Record Keeping & Compliance

Percent Effort: 20%

* Conduct bookkeeping duties (Financial Accounting and Management Information System (FAMIS), deposits, travel, purchase orders, bi-weekly electronic payroll), and sales processing including cash handling.

* Reconciles p-card expenses and travel for the Recreational Sports Department

* Works closely with Payroll, Financial Aid, and HR Department

* Perform other duties as assigned

* Ensure compliance for employment documentation and departmental files.

* Serve as a departmental I-9 processor.

QUALIFICATIONS

* High school diploma/GED

* Four (4) years of related experience.

* Additional education may be considered as a substitution for the minimum requirement. Associate degree and Two (2) years of related experience.

* Knowledge of word processing, spreadsheet, and database applications.

* Ability to multitask and work cooperatively with others.

* Strong verbal and written communication skills.

* Strong interpersonal and organizational skills.

* Ability to work with sensitive information and maintain confidentiality

PREFERRED QUALIFICATIONS

* Experience in Higher education or similar role

SALARY: $17.50 - $19.71 Hourly (Approx. $36,400 - $40,996.80 annually)

NOTE:

Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement…