Receptionist​/Administrative Assistant

General Responsibilities

The receptionist is the face and voice of our office. You will manage the front desk, field incoming calls, greet visitors and handle essential clerical tasks to ensure daily operations run smoothly. The receptionist is responsible for maintaining the copy/supply room, ordering supplies for the office, doing all of the shipping and receiving as well as various other tasks as needed for the various departments within the office.

Create and maintain documents, compile reports, and manage, store, and disseminate information. Facilitate department activities by managing meeting calendars and making travel arrangements. This role functions independently as well as in a team environment.

• Under direct supervision, perform basic and routine general administrative tasks to support the office.
• Facilitate meetings by handling catering orders, snacks, beverages and documents as needed.
• Keep up with office supply ordering, coffee orders, create shipping labels, sort mail & distribute incoming packages.
• Receive and respond to routine correspondence following established procedures.
• May maintain files of correspondence, reports, records and/or contracts.
• Follow safety rules, guidelines and standards at all times. Report any safety issues or concerns to management.
• Adhere to a strict 8-5 schedule with a 1 hour lunch break from 1-2pm.
• Keep up with various needs associated with maintaining a large professional office.
• Perform other duties as assigned.

• High school diploma or equivalent.
• Experience performing administrative assistant activities preferred.
• A valid driver’s license with acceptable violation history may be required.