Executive Assistant - Critical Power

Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Executive Assistant as part of our Critical Power business, based from Austin, TX Corp HQ.

Reporting to the Chief of Staff
, the Executive Assistant will be responsible for a diverse range of responsibilities and opportunities in the areas of administration, operations, and project management, in support of a senior level executive.

• Manage day-to-day calendar to optimize the executive’s time, ensuring they are prepared for all meetings & priorities.
• Coordinate internal and external meetings, including luncheon planning, travel coordination, etc.
• Book all travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation.
• Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executive's direct reports.
• Other administrative and project duties as required.
• Collaborate and execute on special projects and serve as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual operating system.
• Follow up and provide reminders on project deadlines and deliverables.
• Contribute to leadership meetings by taking notes and tracking action items when appropriate.
• Conduct research, compile, and draft statistical reports & presentations.
• Handle budgets, bill paying and monitoring, ordering and maintaining supplies/equipment.
• Act as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinate communication and actions as necessary.
• Effectively interface with employees from other internal business groups and Senior Executives inside and outside the company and understand key players within all organizations.
• Maintain a "pulse of the business" having a sense for the issues taking place in the organization.
• Onboard new employees and train new team members.

• Typically looking for 4-5+ years of experience as an executive assistant to senior executive.
• Strong time management, problem solving, multitasking, and organizational skills.
• Experience with setting up domestic & international travel, agendas, etc.
• Availability to travel around 10%.
• Experience with Microsoft Office, Teams, Zoom, and various HR or travel tools.

• SS26
• EA42
• CA47
• MS11

• Full range of medical, dental, and vision plans.
• Life Insurance.
• Short-term and Long-term Disability.
• Matching 401(k) Contributions.
• Vacation and Paid Sick Time.
• Tuition Reimbursement.

Administration

Is Sponsorship Available?

No

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We’re happy to provide reasonable accommodations to those with a disability for assistance in the application process.

Please email  and we’ll discuss your specific situation and next steps (

NOTE:

this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).