TxDMV - Executive Office Administrator; Austin, TX

Organization

TEXAS DEPARTMENT OF MOTOR VEHICLES

Texas-Austin

Camp Hubbard Bldg 1, 4000 Jackson Ave Bldg 1, Austin

Business and Financial Operations

Regular

Not specified

Yes, 10% of the Time

1688

B

25

$7,583.34 - $8,250.00 (Monthly)

1

Exempt

January 23, 2026

This position is required to work at TxDMV headquarters located in Austin, TX. Our mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services. We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle-related industries.

Directly supports the Executive Director and serves as backup support to the Deputy Executive Directors, providing high-level administrative and technical assistance to the EDO. Serves as a liaison and provides guidance between EDO, divisions, and program staff. Identifies and recommends areas for improvement and efficiency. Receives ED signature requests, reviews materials, processes requests or recommends revisions, additional content, and/or changes in format.

Manages the Executive Director’s calendar, meetings, conferences, and travel logistics. Coordinates with the Government Relations Office for ED speaking engagements. Handles day-to-day in-house administrative operations. Collaborates with TxDMV staff to communicate needed information and services to internal and external customers.

Serves as TxDMV point of contact for incoming Executive Leadership and Executive Leadership Support Staff. Develops and maintains SharePoint sites containing resources, tools, policies, and procedures. Provides guidance and support to new incoming department executives to ensure a smooth acclimation. Manages human resources activities for departing, interim, and hiring executive staff. Serves as liaison for CAPPS Recruit. Coordinates the preparation and execution of new executive onboarding by serving as one of two mentors for onboarding Executive Leadership.

Works with Human Resources Division to keep the TxDMV Division Director Onboarding Manual up to date.

Develops and/or modifies executive administrative program policies and procedures. Interprets administration and administrative policies and procedures. Analyzes internal procedural and policy for areas of improving operations. Implements approved procedural and policy changes.

Leads the efforts of the ongoing Executive Leadership Support Staff workgroup. Provides training, identifies training needs and opportunities for support staff professional development. Monitors staff progress. Facilitates Support Staff meetings. Coordinates annual workshops. Develops and/or provides educational resources, informational communication, and standard operating procedures.

Prepares correspondence, meeting documents, memorandum, presentations, agendas, and reports. Attends various meetings, gathers summary and action items. Tracks action items and follows up on actions and coordinates with division staff. May provide meeting summary and action items. Coordinates meeting logistics for Executive Team Meetings, EDO briefing meetings, TxDMV Town Halls, Shop Talk, and round tables. Coordinates the Executive Team Workshop logistics, develops materials, secures facilitators, and other activities.

Prepares the Executive Director with board meeting materials and script and/or speaking points. Coordinates collection of reports and other support materials for ED. Serves as backup to the TxDMV Board Liaison and provides position functions and responsibilities.

Coordinates Executive, dual, and board direct reporting employee performance evaluations. The process includes but is not limited to supervision competency, peer-to-peer surveys, and analysis reports. Coordinates board direct or dual reporting members process to includes but is not limited to obtaining Board Member’s feedback and analysis reports.

Monitors the EDO and Board budget. Responsible for…