Executive Assistant, ELT

Executive Assistant, ELT

Bloom Nutrition

IG @bloomsupps @marillewellyn

Tik Tok @bloomnu

About Bloom:

Founded by wellness influencer and entrepreneur Mari Llewellyn, Bloom Nutrition is one of the fastest growing wellness brands in the US. Our mission is to help people bloom into their best selves through nutritious and delicious wellness solutions.

Recognized for our innovation and growth, we're proud recipients of several awards:

Forbes 30 under 30 (2023)

Target Partner of the Year (2023)

Linked In's Top Start-Ups (2023 & 2024)

EY Entrepreneurs of the Year (2024)

Inc. 5000 Company (2024 & 2025)

New Beauty 100 Wellness Awards (2024)

Location:

Austin, TX

Mon-Thur on-site, occasionally on Friday's as needed

The Role

The Executive Assistant, ELT supports the day-to-day administrative and operational needs of Bloom's executive leadership team, including the SVP of Brand, VP of Performance Marketing, and Chief of Staff. You'll work closely with Bloom's ELT to keep projects, communications, and schedules running smoothly, and will be lockstep with the CEO and President's EAs to help keep the leadership team a well-oiled machine.

One day you might be coordinating travel and managing calendars, the next you're reconciling expenses, supporting campaign prep, or helping execute team events. You're proactive, detail-oriented, and excited to grow with a team that's shaping the future of wellness.

Responsibilities

Executive Support & Coordination

* Manage ELT calendars, scheduling, and travel logistics including flights, hotels, and detailed itineraries

* Prepare agendas, meeting materials, and decks; take notes and track follow-up actions

* Draft, proofread, and organize documents, reports, and presentations

* Handle correspondence and communications between executives, internal teams, and external partners with professionalism and discretion

* Process expense reports and support vendor communications and budget tracking

* Support legal administration including coordinating contract routing, tracking signature status, and following up on outstanding agreements with internal and external stakeholders

* Anticipate executive needs and proactively manage priorities to ensure efficient time management

* Maintain organized digital files and shared drives

* Help streamline executive workflows and implement process improvements

* Support preparation of materials for board and leadership reviews

* Coordinate alignment across the ELT in partnership with the CEO and President's EAs

* Maintain organized records of legal documents, approvals, and corporate filings

Team and Culture Support

* Coordinate product sendouts for PR, brand and retail partners, and business contacts

* Support deck and presentation development for ELT meetings and leadership reviews

* Help plan and coordinate team meetings, offsites, and culture-building events

* Support logistics for photoshoots, events, and activations, including asset organization

* Liaise with cross-functional teams on behalf of the ELT to ensure alignment and seamless execution

* Conduct research to support campaign, product, and business development needs

* Foster a positive, organized, and collaborative team environment

* Maintain confidentiality and exercise discretion in all interactions

Who You Are

* Highly organized with exceptional attention to detail and follow-through

* A proactive self-starter who anticipates needs and solves problems before they arise

* Strong communicator with the ability to work across teams and leadership levels

* Comfortable in a fast-paced, high-growth environment with shifting priorities

* Tech-savvy with strong proficiency in Google Suite, Slack, and project management tools (Asana, Airtable, Notion)

* Positive, adaptable, and solutions-oriented mindset

* Passionate about wellness, creativity, and supporting an inspiring brand mission.

Experience

* 2-4+ years of experience in executive support, brand coordination, or marketing (ideally in CPG or lifestyle).

* Previous experience supporting senior leadership and managing multiple priorities simultaneously.

* Bachelor's degree or equivalent experience.

What You'll Love About Bloom

* Fast-growing, innovative environment with opportunities for growth

* Collaborative, creative, and passionate team culture

* Employee perks including product allowance, wellness benefits, and team events

Benefits:

* Fun and inclusive work environment with a super collaborative team

* Access to Company Insurance (Health, Dental, Vision)

* Company-wide events

* 401(k) plan that the company matches because your future should bloom as well

* Generous PTO because work-life balance is important

* A brand new company laptop (yes, it's Apple)

* Access to all the Bloom supplements and swag so you can bloom into your best self!

Bloom is an equal opportunity employer and values diversity in the workplace. We encourage candidates from all backgrounds to apply.

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of…