Section 504 Coordinator

Austin Achieve Public Schools is a tuition-free, open-enrollment public charter school district preparing Austin youth to attend and excel at the nation’s top colleges and universities. Our educators are passionate advocates for our scholars and their families, committed to closing the opportunity gap for underserved communities. At Austin Achieve, you are joining a network of individuals committed to excellence. We have ambitious plans to scale our system to serve the children in our communities better and are looking for educators and professionals who are ready to drive transformative change.

We are looking to hire a Section 504 Coordinator to strengthen the district-wide organization, compliance, documentation, and meeting facilitation systems for scholars protected under Section 504.

The Section 504 Coordinator will support all campuses across the district with a focus on Section 504 records, annual review timelines, transfer processes, parent communication, meeting scheduling, committee facilitation, documentation, accommodation communication, and compliance tracking. This is primarily a records, compliance, communication, and meeting facilitation role. Section 504 eligibility and accommodation decisions are made through the Section 504 committee process.

Essential Duties and Responsibilities:

• Maintain organized and accurate records for all scholars with active Section 504 plans
• Track annual Section 504 review dates, reevaluation timelines, transfer meetings, parent requests, and other required compliance deadlines
• Schedule, coordinate, and send invitations for Section 504 committee meetings, including annual reviews, transfer meetings, eligibility meetings, reevaluation meetings, and parent-requested meetings
• Prepare Section 504 electronic paperwork, meeting documents, notices, and records prior to meetings
• Facilitate Section 504 committee meetings in a professional, organized, and compliant manner
• Document Section 504 committee discussions, decisions, accommodations, and required notices accurately within the Section 504 paperwork
• Prepare draft and final copies of Section 504 paperwork for submission to parents/guardians or adult students
• Ensure parents/guardians receive appropriate Section 504 documentation, notices, and procedural safeguards
• Send communication to relevant staff after Section 504 meetings outlining finalized accommodations and supports
• Ensure teachers and appropriate educational stakeholders have organized access to finalized Section 504 accommodation information for implementation in the school-based setting
• Receive Section 504 plans and records for incoming scholars and input plans into the district’s designated student information and/or compliance platform
• Schedule transfer Section 504 meetings for scholars enrolling from other districts, as needed
• Fulfill parent/guardian requests for copies of Section 504 documentation in accordance with district procedures and confidentiality requirements
• Fulfill Section 504 documentation requests from receiving districts, agencies, and approved outside entities, including the Office of Disability Determination for the Social Security Administration, in accordance with district procedures
• Coordinate translation and interpretation for Section 504 meetings and paperwork in accordance with parent/guardian language needs
• Serve as a primary contact for parents/guardians regarding Section 504 meeting scheduling, documentation, procedural questions, and accommodation records
• Coordinate the documentation, scheduling, and meeting process for Section 504 referrals and evaluations
• Collaborate with evaluation staff, LSSPs, dyslexia specialists, nurses, counselors, campus leaders, and other relevant personnel regarding Section 504 evaluation and eligibility processes
• Support the documentation and committee meeting process for scholars considered under Section 504 due to dyslexia or other suspected disabilities
• Maintain an understanding of best practices and legal requirements related to Section 504, student records, confidentiality, dyslexia procedures, and accommodation documentation
• Communicate state, federal, and district Section 504 procedures to teachers,…