Research Core Facilities Program Coordinator, Office Vice President Research, Schola

Research Core Facilities Program Coordinator

Office of the Vice President for Research, Scholarship, and Creative Endeavors, The University of Texas at Austin

Hiring Department:
Office of the Vice President for Research, Scholarship and Creative Endeavors

Position Open To:
All Applicants

Weekly Scheduled

Hours:

40

FLSA Status:
Exempt from FLSA

Earliest

Start Date:

Immediately

Position Duration:
Expected to Continue

Location:

AUSTIN, TX

The mission of the Office of the Vice President for Research, Scholarship and Creative Endeavors (OVPR) is to foster the expansion of the scale, quality, and impact of scholarly endeavors at The University of Texas R supports the research community by building capacity, promoting collaboration, and providing infrastructure that enables faculty, staff, and students to advance discovery and creative activity.

Within OVPR, the Research Core Facilities (RCF) team supports a varied portfolio of shared-use laboratories and research service centers that provide critical infrastructure for the university’s research enterprise. RCF works in partnership with core leaders and stakeholders across campus to ensure access, coordination, and effective use of these resources.

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Eligible for hybrid telework

Provides programmatic and operational support for the Research Core Facilities (RCF) program within OVPR. Coordinates activities across communications, events, program administration, and logistics to ensure consistent execution and continuity across RCF initiatives. Serves as a central coordination resource for RCF operations, supporting the Assistant Vice President and program leadership by managing scheduling, communications, event coordination, data collection processes, and administrative workflows.

Facilitates organization, timely follow-through, and alignment across multiple concurrent activities involving internal and external stakeholders.

Program Coordination & Execution

• Coordinate planning and execution of RCF events, meetings and programs, including logistics, catering, materials preparation, vendor communications and post-event follow-up
• Coordinate a limited number of course and training program operations for BCG, including establishing and maintaining course offerings within registration systems, coordinating with web and program teams to publish and update course information, managing participant communications (confirmations, reminders, issue resolution)
• Maintain room reservations and scheduling for a limited number of designated RCF-managed spaces

Communications & Engagement Support

• Manage RCF communication channels, including shared email accounts, listservs, and distribution lists ensuring accuracy and reliability of membership and communications
• Draft, format, and distribute routine communications, including announcements, newsletters, and program updates
• Coordinate communication logistics for RCF staff recruitment activities, including candidate correspondence and scheduling communications

Administrative Support to AVP & Program Leadership

• Coordinate calendar scheduling and meeting logistics for the AVP for RCFs and the CBRS Director, including prioritization of requests and alignment with program needs
• Coordinate administrative logistics for advisory or governance meetings, including scheduling, material preparation, and documentation of meeting materials

Data Collection & Reporting Support

• Coordinate distribution of RCF programmatic surveys using approved platforms (e.g., Qualtrics, Microsoft Forms, Red Cap)
• Compile and organize survey results and program data for reporting purposes
• Maintain organized records of survey instruments and results

Recruitment & Search Coordination

• Coordinate logistics for recruitment and search activities, including scheduling search committee meetings and candidate interviews (virtual and in-person)
• Develop and manage candidate itineraries, including coordination of travel, meetings, and on-site logistics
• Prepare and distribute recruitment-related…