Office Coordinator

Join a dynamic organization where your work helps create a professional, efficient, and welcoming office environment. Enjoy a highly visible role with diverse responsibilities, opportunities to collaborate across teams, and the chance to support impactful projects in a growing industry.

Primary Services is actively recruiting for an Office Coordinator for a large and well-established client. This position is ideal for an experienced office professional who enjoys managing daily operations, coordinating workplace activities, and ensuring a seamless experience for employees and visitors. The Office Coordinator will serve as a key resource for office administration, facilities coordination, event planning, and document management while supporting a fast‑paced professional environment.

• Serve as the primary point of contact for building management and communicate important facility updates to staff.
• Welcome visitors, coordinate guest experiences, and connect visitors with appropriate personnel.
• Act as the office safety point of contact and support workplace safety initiatives.
• Monitor, maintain, and order office and break room supplies.
• Submit work orders and coordinate repairs for office equipment and facilities.
• Coordinate office-related activities with neighboring tenants and external vendors.
• Partner with IT personnel to resolve basic technology issues involving phones, WiFi, conferencing systems, and related equipment.
• Support employee onboarding activities, including hardware setup coordination and process orientation.
• Manage conference room schedules, shared calendars, and distribution lists.
• Organize office events, employee celebrations, lunches, and holiday decorations.
• Support document management activities, including physical signatures, scanning, filing, and record maintenance.
• Perform notary services when required.
• Manage incoming and outgoing mail, packages, and office-wide mailings.
• Coordinate administrative processes with other office locations to promote consistency and efficiency.
• Assist with purchase orders and purchase requisitions for office operations and project-related activities.
• Ensure physical documents are properly executed, stored, and maintained in accordance with established procedures.

• High school diploma or GED required; associate degree or bachelor’s degree preferred.
• At least 1 year of experience in an office environment; several years of experience as an Office Manager or Office Coordinator strongly preferred.
• Experience supporting operations within a professional office setting.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience with calendar management, document administration, and office coordination activities.
• Ability to troubleshoot basic technology issues and coordinate with IT support teams.
• Experience managing office vendors, facilities requests, and supply inventories.
• Experience in planning and coordinating workplace events and employee activities.
• Knowledge of mail handling, shipping, and package distribution processes.
• Familiarity with Salesforce and SharePoint preferred.
• Notary certification or willingness to obtain certification preferred.
• Ability to work effectively with diverse stakeholders and multiple personality types.
• Interest in supporting project-focused business operations within a fast‑paced environment.