Temporary MS Programs Office Operations Assistant - McCombs School of Business - MS Programs

Job Posting Title

Temporary MS Programs Office Operations Assistant - McCombs School of Business - MS Programs Office - (UTEMPS)

UTemp Pool

All Applicants

30

Non-Exempt from FLSA

Immediately

Expected to Continue Until Aug 14, 2026

UT MAIN CAMPUS

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. Please no phone calls or emails. The projected end date for this temporary assignment is August 14, 2026.

The UTemp Administrative Associate for the McCombs MS Programs Office (MSPO) serves on the Operations Team and will provide focused administrative support. This role reports to the MSPO Director of Operations and Strategic Initiatives. Desired start time is as soon as possible. Duration of assignment is anticipated to be through early August 2026 but this may change depending on department needs.

• Answering student inquiries regarding tuition, billing, registration, scholarships, payments, and residency status. Assist with registering students for courses (pending training and systems access). Assist with creating bills, fee waivers, and scholarship distribution awards. Initiating, monitoring, and completing vendor payment requests related to events and workshops. Greeting guests and answering incoming phone calls.
• Collaborate with Events Manager as needed for logistical support of MSPO events. Monitoring a shared MSPO Registrar email inbox. Attending bi-weekly Operations Team meetings to stay apprised of team initiatives and needs. Collaborating with the Director of Operations and Strategic Initiatives to ensure the team is supported administratively to accomplish all tasks and goals.

• Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience.
• Ability to work a minimum of 30 hours/week, on-site, during normal core business hours.
• Reliable transportation and ability to navigate UT/UT-adjacent parking.
• Proficiency in Microsoft Office including Outlook, Teams, Word, and Excel.
• Comfortable using Zoom and MS Teams video.
• Excellent communication and customer skills.
• Comfortable in a fast-paced professional environment.

• Previous experience with Mainframe, DEFINE, FRMS, and/or McCombs Payment Portal.
• Previous experience in an Option III and/or self-Registrar environment.
• Advanced Excel skills.

$22.00

• Attire:
  Business Casual
• Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation

• Hours per week - 30
• Works hours to be discussed and agreed with the supervisor.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

A criminal history background check will be required for finalist(s) under consideration for this position.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's…