Specifications Program Coordinator; Materials and Tests Division

Job Description - Specifications Program Coordinator (Materials and Tests Division) (2601436)

The Materials and Tests Division's Quality Assurance Section is looking for a detail‑oriented program coordinator to support TxDOT's Specifications Program – an essential, high‑profile operation that supports the development, approval, and publication of construction and maintenance specifications for projects across Texas. You will help manage tight deadlines, maintain compliance with standards, and ensure smooth coordination across teams and stakeholders – all of which directly impacts billions in infrastructure funding.

This role requires strong organizational skills, technical writing proficiency, and the ability to collaborate effectively with internal and external partners. Knowledge of Microsoft Word, Excel, and SharePoint will be beneficial. Ideal candidates are proactive, adaptable, and thrive in a fast‑paced environment where accuracy and timeliness are critical.

Minimum Salary: $62,136.00 – Maximum Salary: $99,658.00

Pay Basis:
Yearly, Exempt.

Location:

Stassney Hq – Main, 6230 East Stassney Lane, Austin, 78744. Travel: 5 % of the time. Shift: Day. Location Flexibility:
Onsite.

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100 % for Full‑Time Employees
• On‑the‑Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family‑Friendly Policies and Programs

For a complete list of our total compensation package please visit the TxDOT website. All State of Texas employees have access to the same benefits.

Performs complex professional, administrative, and/or consultative work in support of a program or project. Work involves coordinating the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities and/or methods for achieving program or project goals.

• Represents the Department and participates on interagency groups, technical committees or special task force groups.
• Assists in planning, preparing, and coordinating special meetings, workshops and conferences.
• Assists in the review, development and interpretation of policies and procedures.
• Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and/or streamline operations.
• Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.
• Develops contract requirements or specifications in support of programs or projects.
• Evaluates statistical data and interprets results; prepares reports on program and/or project activities.
• Prepares and presents information on various programs, projects and activities to executives, departmental staff and/or at professional meetings, seminars and conferences.
• Prepares sensitive and high‑level correspondence and administrative or technical reports.
• Provides training or technical support and assistance in program or project areas.
• Serves as point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.
• Performs other job responsibilities as assigned.

All duties of Coordinator I plus:

• Oversees planning, preparation and coordination of special meetings, workshops and conferences.
• Researches and develops programs, projects, activities or procedures.

All duties of Coordinator II plus:

• Building long‑term relationships with IT stakeholders and customers.
• Identifies and assesses the need for new programs or projects.
• Oversees and monitors the progress of current program initiatives or projects; evaluates pending program initiatives and projects for planning purposes; and consults and advises personnel and external contacts in policies and procedural requirements.

Education: Bachelor's Degree in business administration, public administration, or a…