Administrative Assistant|Administrative Assistant

Top 5 Required Skills

• Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.
• Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.)
• Outgoing positive attitude, creative thinking. Very much being able to function in a team environment with great energy. The first line in portraying and setting the energy for the environment.

Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, One Drive, etc.)

High School diploma or equivalent.

3+ years of Administrative Assistant experience.

Max lifting up to 20lbs (printer, box of files, food pickups).

No driving responsibilities.

Administrative Assistant, Team Player, Event Planner, Coordinator.

• Provides assistance and support to first or second level managers, a department or an off-site office.
• Researches and learns departmental/company policies and procedures.
• Manages basic calendar needs for one or more manager.
• Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.
• Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports, arranging for shipping, maintaining vendor database, etc.).
• Coordinates basic domestic travel (flights, hotel, rental cars, etc.).
• Answers internal and external phone calls.
• Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These may include external customers and vendors.
• Works under supervision.
• Assists with I-9 verification.
• Takes responsibility for own work and makes ethical decisions with some impact.
• Uses verbal and written communication skills to convey factual information about day-to-day activities.
• Completes most tasks with multiple steps that can be performed in various orders; plans and prioritizes to complete tasks effectively.
• Solves basic problems; most problems have defined processes, some limited analysis may be required.
• Assists with event planning.
• Creative thinker who enjoys making employees happy.
• Assists with packing and moving into a new building in April and organization.

100% Onsite.

9am-5pm Mon-Fri with break.