Office Manager

Office Manager

Department:
Office of the Vice President for Student Affairs

Location:

UT MAIN CAMPUS

Hours:

40 per week, Monday–Friday 9:00 AM – 6:00 PM (with occasional extended hours)

Provide administrative, budget, event, and other support to the Student Programs Office within the University Unions. Serve as the first point of contact for students, campus partners, and stakeholders, and coordinate event logistics, travel, and supplies.

• Provide clerical support to the Director and department personnel, including office reception coverage, scheduling appointments, maintaining the Director’s calendar, drafting and finalizing correspondence, coordinating travel arrangements, managing prizes and awards, and collaborating with department personnel to arrange event logistics.
• Serve as the first point of contact for students, campus partners, and other stakeholders interacting with the Student Programs Office.
• Assist in supervising departmental student employees to ensure proper office reception coverage and project management.
• Provide logistical support to University Unions and Campus Events and Entertainment students daily.
• Maintain and submit all internal departmental receipts and budget documents; process bills/invoices and reconcile monthly statements.
• Prepare purchase orders, contracts, service agreements, and other business documents for processing.
• Coordinate all departmental purchases and maintain office and event supply inventory.
• Manage all room reservations for events and meetings hosted by the Student Programs Office.
• Manage student organization office and locker rentals in the Texas Union.
• Review and edit all departmental advertising on University Unions websites, Horns Link, and other digital platforms.
• Manage equipment, keys, and procurement card check‑outs.
• Route maintenance and service requests.
• Process all incoming and outgoing mail and package deliveries for the office.
• Perform other functions and projects as assigned.

High school diploma or GED. Five (5) years experience in an administrative or clerical role that includes complex office decisions, agenda preparation, meeting coordination, and correspondence handling.

Bachelor’s degree; education may substitute for each year of required experience.

$45,000 (non‑negotiable)

Standard office equipment. Repetitive keyboard use, frequent standing and sitting, manual dexterity. Final candidate must pass a background check before starting.

Monday through Friday 9:00 AM to 6:00 PM. Possible extension beyond standard hours for business needs.

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance options.
• Generous paid vacation, sick time, and holidays.
• Teachers Retirement System of Texas, a defined benefit retirement plan.
• Additional Voluntary Retirement Programs:
  Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b).
• Flexible spending account options for medical and childcare expenses.
• Robust free training access through Linked In Learning plus professional conference opportunities.
• Staff tuition assistance once eligible.
• Expansive employee discount program including athletic tickets.
• Free access to UT Austin’s libraries and museums.
• Free rides on all UT Shuttle and Austin Cap Metro buses.

The University of Texas at Austin will not disclose or discriminate based on pay inquiries. Employees who have access to a colleague’s pay information are prohibited from disclosing it except in formal complaints, investigations, or if required by law.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.