District Administrative Coordinator

District Administrative Coordinator

For more than six decades, Goodwill Central Texas has been relentlessly focused on empowering thousands of people to work. We transform revenue from over 37 retail locations into a combination of education, career training, job placement, career coaching and support, and more. Every time you shop or support Goodwill, you are helping fund our greater mission to serve our community. Goodwill's vision extends far beyond our retail stores and your generous donations:
We envision a Central Texas where everyone has the opportunity to thrive.

The Goodwill Excel Center for Adults opened in 2014 as an open-enrollment public charter high school for adults ages 18 to 50. The Excel Center Adult High School transforms lives in a supportive and holistic learning environment where all students are empowered to achieve.

POSITION SUMMARY:

The District Administrative Coordinator provides administrative and operational support to district leadership for The Excel Center. This role coordinates meetings, prepares materials, supports cross-campus initiatives, and helps ensure effective communication across campuses. The District Administrative Coordinator partners with the Executive Operations Manager and district leadership to support organizational priorities, district initiatives, and district-wide events. This position also serves as backup support for campus front desk operations during breaks, lunches, and staff absences to ensure continuity of service.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative support to district leadership including calendar coordination, meeting scheduling, and preparation of meeting materials.
• Coordinate logistics for district meetings, leadership convenings, and professional development sessions.
• Prepare agendas, reports, presentations, and meeting notes for district leadership meetings.
• Manage district leadership calendars and coordinate scheduling across campuses when needed.
• Maintain district administrative documentation, shared files, and operational resources.
• Coordinate district purchasing and administrative processes as needed.
• Support district reporting and documentation related to operational or program initiatives.
• Serve as a liaison between campus administrative staff and district leadership.
• Partner with the Events Coordinator to support planning and execution of district-wide events, celebrations, and leadership gatherings.
• Assist with logistics for district staff meetings, professional development, and recognition events.
• Support communication and coordination for district initiatives across campuses.
• Assist with documentation and coordination of district projects or initiatives.
• Submit and track service requests related to facilities, technology, or operational needs for district leadership.
• Serve as backup support for campus front desk operations when needed.
• Provide front desk coverage during scheduled breaks, lunches, or staff absences to ensure uninterrupted campus operations.
• Assist with greeting visitors, directing calls, and supporting students or staff when providing front desk coverage.
• Maintain familiarity with campus administrative procedures to ensure seamless support when coverage is required.

SUPERVISORY RESPONSIBILITY:

This position does not have supervisory responsibilities.

REQUIRED QUALIFICATIONS:

• Minimum of 2 years of experience in administrative support, customer service, or a related role, preferably in an educational or nonprofit setting.
• Strong verbal and written communication skills with attention to professionalism and tone.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace (Gmail, Drive, Docs), and standard office equipment.
• Experience with or willingness to learn Student Information Systems (SIS) and other data entry platforms related to school operations.
• Demonstrated ability to work independently, manage multiple priorities, and adapt to shifting needs in a fast-paced environment.
• Strong organizational and time-management skills with the ability to coordinate multiple tasks and deadlines.
• Ability to maintain confidentiality and exercise discretion when handling sensitive student or staff information.
• Team-oriented, dependable, and self-motivated, with a proactive approach to problem solving.
• Detail-oriented, organized, and committed to accuracy in all work.
• Understanding of how marginalization impacts those served and employed by Goodwill and demonstrated respect for diversity of thought, culture, and lived experience.
• Ability to cross-train with campus administrative staff to support continuity of front desk operations when needed.
• Must pass a criminal background check and complete fingerprinting as required by state law.

PREFERRED QUALIFICATIONS:

• Experience supporting multiple leaders, departments, or campuses simultaneously.
• Experience working in charter schools, adult education, or nonprofit environments.
• Experience coordinating large meetings, events, or cross-departmental initiatives.
• Familiarity…