Workplace Expereince Cordinator

Description We are looking for a Facilities Assistant to support daily workplace operations and provide a welcoming, well-organized office environment. This contract position combines front-desk coordination with facilities support, helping employees, visitors, and vendors navigate site needs efficiently. The ideal candidate will be comfortable managing multiple priorities, maintaining accurate records, and contributing to a safe, detail-oriented, and responsive workplace experience.

Responsibilities:

- Oversee day-to-day workplace support by coordinating reception coverage, mail handling, pantry upkeep, janitorial follow-up, and meeting space readiness.

- Receive facility-related requests, assign them to the appropriate resource, monitor progress through resolution, and keep stakeholders informed on timing and status updates.

- Work closely with external vendors and building representatives to address service issues, follow up on recurring concerns, and document actions taken to improve performance.

- Maintain seating and space records, assist with workstation preparation, and support small office moves to ensure work areas are ready for use.

- Update service logs, inventory records, and location data, then prepare routine reports that highlight request volume, turnaround times, and notable trends.

- Perform regular site inspections to identify maintenance concerns, supply shortages, cleanliness issues, safety risks, or opportunities to improve the employee and guest experience.

- Support compliance-related activities such as inspections, incident documentation, emergency readiness tasks, and badge or access coordination while keeping required records current.

- Track office supplies and minor equipment, submit replenishment requests, assist with inventory counts, and help coordinate replacement of items as needed.

- Provide administrative support for purchasing and expense tracking by assisting with invoices, purchase requests, accrual-related documentation, and cost coding review.

- Coordinate logistics for meetings and visitor events by confirming room setup, arranging support services, checking audiovisual readiness with partners, and ensuring spaces are reset afterward. Requirements Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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