Senior Administrative Program Coordinator, Technology Operations

Senior Administrative Program Coordinator, Technology Operations

The Senior Administrative Program Coordinator, Technology Operations, supports program operations by ensuring that technology systems, platforms, and equipment used by program staff and external partners are operational, accessible, and aligned with service delivery needs. This role serves as a program-embedded resource, providing technology coordination, operational support, project coordination, and liaison services between program staff, school personnel, UT IT, vendors, and leadership.

• Coordinate complex or high-volume program activities supporting assigned departmental programs
• Maintain integrated program calendars, timelines, milestones, and deliverables to support continuity and operational alignment
• Prepare, review, and distribute program materials, correspondence, and documentation
• Serve as the primary coordination point between departmental leadership, UT IT, clinical teams, school personnel, and external stakeholders
• Independently identify, analyze, and resolve coordination issues and workflow gaps

• Provide advanced and consultative administrative support to program and departmental leadership
• Prepare agendas, presentations, briefing materials, and meeting documentation
• Process expense reports, invoices, purchasing requests, reimbursements, and related transactions
• Design, manage, and optimize web portals and digital platforms to improve accessibility and operational efficiency
• Maintain accurate and organized electronic and physical records

• Lead coordination of projects and initiatives supporting program goals and operational priorities
• Develop and maintain project tracking tools, timelines, task lists, and progress reports
• Facilitate coordination among internal teams and stakeholders
• Evaluate project risks and recommend mitigation strategies
• Maintain project documentation and prepare status updates for leadership review

• Coordinate and monitor compliance with departmental policies, institutional standards, and applicable regulations
• Maintain accurate program data, documentation, and records
• Prepare routine and ad hoc reports
• Review and validate information for audits, reviews, and reporting requests
• Apply established processes and internal controls while identifying and resolving inconsistencies

• Coordinate special projects, pilots, and time-limited initiatives
• Serve as a resource for training and mentoring less experienced staff
• Support organizational, programmatic, and leadership transition activities
• Coordinate stakeholder communications and implementation plans
• Adhere to internal controls and reporting structure
• Perform related duties as assigned

• Plans, organizes, and prioritizes work efficiently
• Develops and maintains calendars, timelines, and tracking tools
• Adjusts priorities to meet deadlines across competing demands
• Maintains organized and accessible documentation and records

• Uses time effectively to manage multiple responsibilities
• Coordinate st schedules involving multiple stakeholders
• Anticipates deadlines and proactively prepares materials
• Maintains continuity despite changing priorities

• Develops realistic work plans and timelines
• Identifies task dependencies and sequencing requirements
• Creates agendas, milestones, and coordination plans
• Supports execution of program priorities

• Writes clearly and concisely in a professional healthcare environment
• Prepares correspondence, reports, agendas, and meeting materials
• Tailors communications to audience and purpose
• Reviews materials for accuracy, clarity, and consistency

• Ensures accuracy and completeness of documentation and reporting
• Reviews materials to identify errors and inconsistencies
• Maintains organized, audit‑ready records
• Follows established procedures and standards

• Builds effective working relationships with leadership, staff, and stakeholders
• Communicates professionally across diverse groups
• Facilitates collaboration and…