Senior Contracts Associate

Senior Contracts Associate

Provide administrative support to the Contracts Manager and specialists to maintain office functions at the Applied Research Laboratories.

PICKLE RESEARCH CAMPUS

• Process grant and contract awards, modifications, and deobligations using the IRIS and UTRMS systems, ensuring accurate recording of funding and distribution of award notifications.
• Maintain files on current agreements and related documents.
• Communicate with awards management to set up new accounts and distribute sub‑accounts to laboratories.
• Run monthly patent report lists in IRIS for review by the Grants and Contracts Manager and distribute to sponsors.
• Perform administrative duties including purchase orders, reimbursements, and submission of work requests.
• Retrieve awards and modifications from the Procurement Integrated Enterprise Environment database and distribute for review by specialists.
• Coordinate close‑out requirements with laboratories and the Office of Naval Research, recording project deliverables in IRIS.
• Update proprietary Excel documents for awards, applying advanced Excel skills.
• Execute other functions as assigned.

• High School Diploma or GED.
• Seven years of related administrative experience.
• Excellent interpersonal and professional demeanor.
• Excellent written and oral communication skills.
• Ability to work successfully under deadline pressure.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Relevant education and experience may be substituted as appropriate.
• US Citizenship; applicant must be subject to a government security investigation and meet eligibility requirements for classified information access.

• Bachelor’s degree and at least 3 years of experience, including one year at an administrative assistant or associate level.
• Experience maintaining research grant accounts.
• Experience preparing and processing research grant and/or contract proposals.
• Demonstrated ability with web-based data management systems.
• Familiarity with University of Texas at Austin faculty research practices, including relevant offices such as the Office of Sponsored Projects and the Office of Research Support and Compliance.

• 100% employer‑paid basic medical coverage.
• Retirement contributions.
• Paid vacation and sick time.
• Paid holidays.

$52,000–$58,000+ (negotiable depending on qualifications).

• Standard office conditions.
• Repetitive use of keyboard at a workstation.
• Use of manual dexterity.
• Possible weekend, evening, and holiday work.
• Possible interstate/intrastate travel.

The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.