Facilities Coordinator; OKC

Facilities Coordinator (OKC)

The Facilities Coordinator is responsible for coordinating facilities, workplace operations, and administrative services across multiple U.S. office locations. This role ensures safe, efficient, and well-maintained work environments by managing work orders, vendors, office services, and fleet administration while maintaining compliance with Ottobock N.A. standards.

Duties & Responsibilities:

• Coordinate and respond to facilities work orders from U.S. sites, ensuring timely resolution through vendor and stakeholder communication.
• Maintain tracking systems, documentation, and status reporting for all facilities requests.
• Support daily workplace operations across multiple OBNA office locations.
• Coordinate procurement of furniture, fixtures, equipment (FF&E), and fire and life safety equipment.
• Obtain and distribute Certificates of Insurance (COIs) as required.
• Coordinate vendors and monitor performance and compliance.
• Process invoices, expense documentation, and reconciliations.
• Administer fleet records, scheduling, and accident documentation.
• Meet productivity, quality, and Corporate Compliance standards.
• Perform other duties and special projects as assigned.

Qualifications:

• 3+ years of experience in facilities management, workplace operations, office administration, or a related field
• Experience supporting multiple office locations or a geographically dispersed portfolio
• Ability to manage priorities across sites with different needs and stakeholders
• Experience coordinating with remote vendors and property management across regions and time zones
• Experience managing facilities vendors, including pest control, landscaping, and building maintenance
• Experience with fleet administration, asset management, or similar operational responsibilities preferred
• Strong organizational skills with the ability to manage competing priorities
• Proven problem‑solving skills in a multi‑site environment
• Ability to work independently while collaborating effectively with cross‑functional teams
• Strong communication, customer service, and stakeholder management skills
• Proficiency in Microsoft Office and administrative systems

We believe in mutual respect, enjoyment at work, and a culture where everyone feels valued. We are committed to diversity, equity, and inclusion, and welcome all applications - regardless of gender, age, nationality, disability, ethnic or social background, religion, or sexual orientation. We give special consideration to individuals with severe disabilities when equally qualified.

Ottobock's products and services combine over 100 years of tradition with outstanding innovation in the fields of prosthetics, neuro-orthotics, and exoskeletons. Ottobock develops innovative fitting solutions for people with limited mobility and is driving the digitalisation of the industry. Founded in Berlin in 1919, the company has business activities in 45 countries with nearly 9,300 employees worldwide and operates the largest international patient care network with around 400 patient care clinics.

Ottobock's mission of improving freedom of movement, quality of life and independence is deeply rooted in the company's DNA, as is its social commitment:
Ottobock has been a partner and supporter of the Paralympics since 1988.