Executive Assistant

About the Role

We are seeking an experienced and highly capable Executive Assistant to support the Office of the CEO at Flex
, based on site at our Austin Corporate Headquarters
. This role operates with a high level of ownership and visibility, providing both administrative and operational support to enable the CEO and leadership team to execute against key business priorities.

As part of a small, high-performing team reporting to the Lead Executive Assistant to the CEO
, this individual will help sustain the rhythm of the CEO's office, manage complex workflows, and contribute to critical initiatives that support company growth. This position offers a unique opportunity to act as a trusted partner and play an integral role in a fast-paced, global environment.

Executive & Administrative Support

• Manage complex CEO calendaring, ensuring effective prioritization, conflict resolution, and alignment with key business milestones
• Coordinate internal and external meetings, including logistics, materials, and virtual setup
• Handle sensitive information with professionalism, discretion, and sound judgment
• Manage communications, inquiries, and call handling on behalf of the executive

Operations, Projects & Strategic Support

• Support the execution of special projects, tracking milestones, deadlines, and deliverables
• Prepare materials, presentations, and reports; conduct research as needed
• Take meeting notes, track action items, and ensure follow-through
• Maintain awareness of business priorities and proactively align executive support accordingly

Travel, Expense & Budget Management

• Coordinate domestic and international travel logistics, including documentation and itinerary planning
• Manage expense reporting processes, ensuring accuracy, timeliness, and compliance
• Support budget tracking, bill payments, and resource planning as needed

Events & Collaboration

• Plan and support internal meetings and events, including leadership meetings, offsites, onboarding, and employee engagement activities
• Partner cross-functionally with HR, Communications, Facilities, and other teams to ensure seamless execution
• Collaborate closely with the broader Executive Assistant community on shared priorities and initiatives

Stakeholder Engagement & Communication

• Serve as a key liaison and gatekeeper for internal and external stakeholders, including senior executives
• Build strong cross-functional relationships and maintain a clear “pulse of the business”
• Support communication initiatives in partnership with internal communications teams

What we7re looking to add to the team:

• 7–8+ years of executive administrative experience supporting C-suite or senior leaders in a fast-paced, global environment
• Exceptional organizational, prioritization, and time management skills
• Strong business judgment with a high level of discretion and professionalism
• Excellent written and verbal communication skills, with confidence engaging senior stakeholders
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)

What you9ll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Is Sponsorship Available?

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We  happy to provide reasonable accommodations to those with a disability for assistance in the application process.

Please email  and we  discuss your specific situation and next steps (

NOTE:

this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).