Project Manager III

Job Title

Project Manager III

Texas A&M Transportation Institute

Communications Division

Commensurate

Austin, Texas

Staff

The Project Manager III is responsible for managing the intake, tracking, coordination, and progress of projects within the Communications (COMM) department. This role serves as the central point of contact for work orders, project teams, and clients, ensuring projects move efficiently through multiple stages while meeting deadlines, budget requirements, and process standards. The Project Manager III plays a critical role in workflow management, communication, documentation, and project tracking across internal and external projects.

Continued employment in this position is contingent upon availability of funding and satisfactory performance.

• Manage the intake and flow of projects, gathering required project details and ensuring accurate and timely setup in the job tracking system.
• Assist with administrative tasks in the job tracking system, including project login, account numbers, and work order setup.
• Prepare detailed work orders for projects, including project descriptions, tasks, milestones, timelines, and budgets.
• Shepherd projects through multiple stages and teams within COMM (e.g., content development, editing, design, proofing, client review, accessibility checks, and approval).

• Track milestones, deadlines, and budgets for assigned projects using job tracking tools.
• Monitor project progress and ensure work order deadlines are met; adjust timelines as needed.
• Send reminders and follow‑ups to communications staff and project contributors to keep work moving forward.
• Maintain accurate records of activities, updates, and changes throughout the life of each project.

• Serve as the primary point of contact for clients regarding work order intake, account numbers, project tracking, and process‑related questions.
• Act as a liaison between project managers, project workers, and clients to coordinate change orders and resource allocation.
• Relay project requirements, updates, and changes to assigned teams and ensure alignment on scope and expectations.
• Assist with preparing progress reports and tracking follow‑up items from emails and project communications.

• Serve as the primary liaison between COMM/TTI staff, TTI Facilities, building management, and vendors to support day‑to‑day urban office operations.
• Coordinate office space planning, furnishings, maintenance requests, repairs, mail services, deliveries, and consumable supplies.
• Act as a point of contact for building safety protocols, emergency procedures, evacuation drills, alarms, and inclement weather communications.
• Support onboarding and off‑boarding of urban office employees by coordinating building access, IDs, badges, parking access, and equipment return, in collaboration with supervisors and Human Resources.
• Communicate observed Alternate Work Location (AWL) compliance concerns and workplace culture issues to appropriate supervisors or HR, escalating as needed.
• Serve as liaison with Information Technology and NIS teams to support office technology needs, including printers, shared equipment, and video conferencing systems; meet periodically to maintain relationships and address office‑specific technology needs.
• Ensure reception or front desk coverage during required business hours or coordinate coverage with designated staff, as applicable.
• Communicate important office updates, visits, events, and operational information to urban office staff.
• Maintain office supply inventory and oversee shared kitchen areas; coordinate food and logistics for meetings and events when other support staff are not assigned.
• Coordinate office‑wide meetings and events to ensure logistical readiness and effective communication.

• Coordinate internal discussions related to scope changes, resource allocation, and timeline adjustments.
• Process and document…