Executive Assistant II - AMZ

Executive Assistant II

Employer:

SERVICES LLC

Job Location:

Austin, Texas

Position Responsibilities:

• Complex executive calendar management with detailed scheduling across multiple high-level calendars
• Exec preparation, including detailed coordination of reading materials and background information to ensure executive readiness for daily events
• Coordination and planning of domestic and international travel, including organizing trip agendas and local logistics
• Completing expense reports, purchase orders, and managing corporate card purchases; participation in budget planning and tracking as needed
• Planning and coordinating team activities and events
• Serving as liaison between leadership and team members across multiple geographic regions
• Managing other core administrative activities (space planning, new-hire onboarding, organizational charts, supply ordering)

Position Requirements:

• Bachelor's degree or foreign equivalent degree in International Business or a related field and three years of experience in the job offered or a related occupation
• Must have one year of experience in the following skills:
• Experience with calendar management including prioritization of meetings and efficiently utilizing executive time
• Experience with travel management, including complicated domestic and international travel itineraries in support of officer-level executive
• Experience with purchasing and expense management, including purchasing and procurement processes and ensuring timely reimbursement of executive's expenses
• Experience with space management, including overseeing office space design and buildouts and directing other assistants to execute seating arrangements for a large and globally-disbursed organization
• Experience with team communications, including effectively communicating with stakeholders at all organizational levels
• Handling confidential and sensitive information
• Strategic planning and proactively creating workback schedules to ensure readiness for business cycle events and that deadlines are met
• Experience with event planning and coordination for meetings and corporate functions
• Mentoring and training junior staff
• Initiating, planning, executing, and closing projects, including identifying metrics and goals tracking for team performance

is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation.

40 hours/week, 8:00am-5:00pm, Salary Range $78,853/year to $129,800/year.

Amazon is a total compensation company. Dependent on the offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits.