Contract Specialist IV - PCS HUB Coordinator

Job Description

Procurement and Contracting Services is looking for a Contract Specialist IV. The role reports to the HUB Manager of HHS/PCS' HUB Program Office and performs advanced program and technical work in the Health Human Services Enterprise (HHS) HUB Program Office within the PCS Division.

The Hub Coordinator is responsible for monitoring, planning, coordinating, evaluating and reporting on HUB related activities, and works under general direction with extensive latitude for the use of initiative and independent judgment.

• Determines and evaluates HUB subcontracting plan (HSP) for procurement and contract reviews, conducts HSP trainings, HSP Courtesy Reviews and HUB Post Award meetings (EJF: 30%).
• Performs research for the HHS regarding potential HUB vendors and provides HUB vendor lists by accessing the CPA’s Centralized Master Bidders List (CMBL) and other databases (EJF: 20%).
• Manages projects, tasks and assignments with effective time management to ensure successful completion by established deadlines, provides status reports, and updates HUB assignment tracking log (EJF: 20%).
• Updates and maintains databases (e.g., HUB Portal, HUB SharePoint) that include HUB vendors who are doing business with the HHS agencies, uploads required HUB documentation to HUB SharePoint and SCOR, and serves on project and procurement evaluation screening teams for contract bids/proposals as needed (EJF: 20%).
• Participates in HUB forums and related procurement and outreach events; performs other duties as assigned (EJF: 10%).

Certified Texas Contract Manager (CTCM) certification required within six (6) months of employment.

• Knowledge of state laws relating to state contracts.
• Knowledge of the Comptroller of Public Accounts (CPA’s) procurement processes, Vendor Management Program, HUB rules, policies and procedures.
• Ability to use Microsoft Windows Suite (Word, Excel, Outlook).
• Excellent written and oral communication skills.
• Ability to construct and deliver clear, concise, and effective presentations to the general public regarding HHS and its components.
• Ability to work tactfully and effectively with internal and external customers, in person, virtually and/or on the telephone.
• Ability to represent the agency at conferences, meetings, and forums.
• Ability to handle multiple tasks and meet demanding deadlines.
• Ability to work in a team environment.
• Must have an aptitude for details.
• Ability to report to the PCS Office or other assigned work location as stipulated by the PCS HUB Manager.

A minimum of two years of contract management or contract-related experience.

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but are not limited to those listed in this posting. All active‑duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on‑line application, contact the HHS Employee Service Center at 1‑888‑894‑4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E‑Verify. You must bring your I‑9 documentation with you on your first day of work.

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.