Executive Assistant

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel for executives
• Prepare and edit correspondence, communications, presentations, and other documents
• Act as a liaison between executives, team members, and external partners
• Support board meetings, investor updates, and other high-profile engagements
• Handle confidential information with discretion and professionalism
• Anticipate the needs of executives to ensure smooth daily operations
• Serve as the primary point of contact for office operations and facilities
• Oversee office inventory, ordering supplies and ensuring availability of resources
• Coordinate and book domestic and international travel, including flights, hotels, ground transportation, and itineraries for executives
• Process and reconcile select employee travel reimbursements in compliance with company policy
• Assist with special projects, events, and team initiatives as needed

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role (experience in a startup or technology company preferred)
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Proficiency with Microsoft Office, and modern productivity tools
• Ability to work independently, prioritize effectively, and thrive in a fast-paced environment
• A proactive mindset with a strong sense of ownership and attention to detail

• calendar management
• meeting scheduling
• travel coordination
• document preparation
• correspondence editing
• presentation preparation
• confidential information handling
• reimbursement processing
• inventory management
• event assistance

• organizational skills
• time-management skills
• written communication
• verbal communication
• discretion
• professionalism
• independence
• prioritization
• proactive mindset
• attention to detail