Assistant III, Administrative - Community Education & Lifelong Learning

Assistant III, Administrative - Community Education & Lifelong Learning Job Description Summary

Provide clerical and administrative support for the Community Education & Lifelong Learning Department.

• Perform administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
• Communicate program information and assist students.
• Perform clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.
• Gather, compile, and enter data, producing routine and specialized reports and documents; maintain files, records, logs, and other tracking systems.
• May design and produce handouts, fliers, newsletters, brochures, manuals, or other documents; may maintain or update webpages or use social media.
• Respond to and/or direct inquiries in person or on the telephone; access and work with other staff to assist in resolving issues from students, employees, and the public.
• Maintain schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
• Compile and produce routine reports or documents.
• May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes.
• May serve as a technical resource for computer hardware, software, and other office equipment such as copiers and fax machines.
• May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.
• May oversee the workflow of others, as appropriate.

• Office procedures and practices.
• Customer service techniques.
• Basic bookkeeping procedures.
• Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (P-Card) reconciliation, preparing requisitions.
• Managing the budget within assigned department.

• Maintaining an established work schedule.
• Effectively using interpersonal and communications skills.
• Effectively using organizational and planning skills with attention to detail and follow-through.
• Entering data, maintaining files, and performing other clerical duties.
• Maintaining confidentiality of work‑related information and materials.
• Establishing and maintaining effective internal and external relationships.
• Effective customer‑orientation when working with a multicultural population.

• Use a variety of spreadsheet, word processing, database, and presentation software.
• May also use social media, work with desktop publishing, and update webpages.

Two years of related work experience.

High school diploma or educational equivalent.

• Familiarity with serving multicultural populations.
• Bilingual in Spanish/English.

• Work is performed in a standard office environment.
• Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
• Occasional lifting of objects up to 10 pounds.

$47,840 - $50,188

1

July 21, 2026