Administrative Assistant III

Career Opportunities:
Administrative Assistant III (18825)

Posting  
18825 - Posted 07/10/2026
- Dept of State Health Services
- Quality Assurance
- Office and Administrative Support
- Not Eligible for Telework - Additional Shifts available (1) - $1 - $2999 per month

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of a Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

Administrative Assistant III

Job Title: Administrative Asst III

Agency: Dept of State Health Services

Department: Quality Assurance

Posting Number: 18825

Closing Date: 08/09/2026

Posting Audience: Internal and External

Occupational Category: Office and Administrative Support

Salary Range: $2,953.25 - $3,659.50

Pay Frequency: Monthly

Salary Group: TEXAS-A-13

Shift: Regular Weekend Day

Additional Shift: Days (First)

Telework: Not Eligible for Telework

Travel: Up to 5%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility

Location:

Job Location City: AUSTIN

Job Location Address: 1100 W 49TH ST (DBGL)

Other Locations: None

MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS

Works under the minimal supervision of the Manager of the Specimen Acquisition Branch with extensive latitude for the use of initiative and independent judgment. Coordinates Branch Administrative activities to achieve efficient administrative management of the Branch. Performs highly responsible administrative support and technical program assistance work. Drafts and develops training material, procedures and protocols and implements new procedures and/or changes of administrative tasks.

Prepares reports, letters and manuals regarding technical work. Maintains Branch filing, record-keeping and records management systems. Coordinates, trains, assigns, monitors and verifies the work of others. Manages the Rabies Hotline for incoming submission of rabies specimens. Drafts and/or reviews standard operating procedures regarding data entry and Rabies Hotline tasks. Consults with programs, submitters and laboratory staff. Provides assistance to branch supervisor and group managers.

Based on your work area, consistently comply with DSHS Laboratory, local, state and federal guidelines to ensure a safe functioning laboratory. Performs other related work as assigned including COOP activation.

EJF 1. Serves as administrative assistant for the Specimen Acquisition Branch (SAB) Manager and also provides administrative support for Group Managers. Prepares, interprets and disseminates information concerning agency programs and procedures. Prepares, edits and distributes correspondence, reports, studies, forms, and documents for the branch. Handles administrative personnel activities of the branch. Responds to inquiries regarding rules, regulations, policies and procedures. Prepares, reviews and/or submits laboratory supply and office orders weekly/monthly or as needed to maintain branch inventory.

Maintains Continuity of Operations Plan (COOP) information for the branch. Maintains organizational branch chart. Maintains new employee information such as emergency numbers, contacts and driving eligibility. Consults with customers to determine needs and resolves complex problems or customer concerns. Performs general office duties including assisting with general human resources work. Participates in the development of policies and procedures used to ensure accurate and thorough communication between the support and technical staff.

Presents procedural changes and project updates to supervisor. (25%)

EJF 2. Coordinates, assigns, performs and verifies data entry of samples submitted for environmental chemistry and consumer microbiology. Enters complex information concerning Environmental Services Division samples and bacteriological water examination for the Consumer Microbiology Group, according to the Standard Operating Procedures (SOP). Trains branch staff and data entry clerks of the Micro Demographics & Test Entry Team on data entry procedures of bacteriological water samples into Laboratory Information Management System (LIMS).

Determines acceptability and appropriate billing for bacteriological water samples and assigns new submitter number, if needed. Notifies Revenue Management of bacteriological water submission changes or new address or assigning new submitters. May receive and check in bacteriological water samples. Conducts pre-analytical evaluations for samples according to test…