Administrative Assistant

Administrative Assistant

Rock Force is the trusted team setting the stage for the greatest moments in live events. With a legacy built on the unification of nine industry leaders, we bring decades of expertise to seamlessly execute concerts, festivals, sporting events, live broadcasts, award shows, and corporate activations.

Through integrated event production, workforce solutions, innovative technologies, and payroll services, Rock Force delivers precision, efficiency, and reliability at every scale.

Our people are the magic-united by passion and skill, we operate as one unstoppable force to ensure every event is executed with professionalism, care, and an unwavering commitment to safety and compliance.

Join us as we head into one of the most exciting eras in the live entertainment industry!

The Administrative Assistant provides administrative and organizational support to the Rock Force Operations team by coordinating schedules, maintaining accurate records, preparing documents, and assisting with reporting and communication. This role helps ensure day-to-day operational activities run efficiently by keeping information organized, supporting leadership with administrative tasks, and providing timely assistance across multiple projects.

This position requires exceptional organizational skills, attention to detail, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to Operations leadership.
• Maintain organized electronic filing systems and operational documentation.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Assist with document creation, formatting, proofreading, and distribution.
• Coordinate internal communications and follow up on administrative action items.
• Schedule conference calls, virtual meetings, and meeting rooms as needed.

Calendar & Scheduling

• Manage calendars for assigned Operations leaders.
• Schedule meetings, interviews, and recurring team meetings.
• Coordinate meeting logistics, invitations, agendas, and supporting materials.
• Track important deadlines, appointments, and recurring events.
• Assist with travel arrangements and expense documentation when applicable.

Data & Reporting Support

• Maintain accurate operational spreadsheets, databases, and tracking logs.
• Enter, update, and verify information within company systems.
• Assist with compiling recurring operational reports.
• Organize data for leadership review and presentations.
• Review information for completeness and notify leadership of missing or inconsistent data.

Project & Team Coordination

• Support administrative coordination of operational projects.
• Track assignments, meeting follow-ups, and due dates.
• Assist with organizing project documentation and shared resources.
• Coordinate information between departments to ensure timely communication.
• Help prepare materials for meetings, presentations, and operational reviews.

General Office Support

• Answer and route phone calls, emails, and other communications professionally.
• Assist with ordering office supplies and operational materials as needed.
• Support onboarding paperwork and administrative coordination for new hires.
• Maintain confidentiality when handling employee and company information.
• Perform other administrative duties as assigned.

Required

• High school diploma or equivalent.
• 2+ years of administrative support experience.
• Strong proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Experience with Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to handle confidential information with professionalism.

Preferred

• Experience supporting operations, logistics, construction, staffing, or field service teams.
• Experience using project management or collaboration tools such as Smartsheet, , Asana, or Airtable.
• Experience preparing reports and working with spreadsheets.
• Familiarity with scheduling software and…