Executive Assistant to Suffragan Bishop

Executive Assistant to the Bishop Suffragan
- Austin

Department:
Austin Diocesan Office

Reports to:

Suffragan Bishop
- Western Region

FLSA Status:
Exempt

Reporting to the Bishop Suffragan of the Western Region, the Executive Assistant provides high-level administrative and operational support to keep the Office of the Bishop Suffragan running efficiently. Responsibilities include calendar management, correspondence, event coordination, records management, and program support. The ideal candidate brings strong organizational skills, sound judgment, and a collaborative spirit aligned with a faith-based mission and the values of The Episcopal Church.

• Provide comprehensive administrative support, including coordinating work with Diocesan staff and other team members.
• Meet regularly with the Bishop Suffragan to review correspondence, calendar planning, visitation schedules, and pending requests.
• Attend office team meetings and collaborate with colleagues to accomplish shared projects and Diocesan initiatives.
• Prepare, maintain, and safeguard confidential records, documents, and correspondence with the highest level of discretion.
• Process expenses, reimbursements, credit card reconciliations, and check requests accurately and on time.
• Utilize tools including Microsoft Office Suite, Google Workspace, and Formstack to prepare evaluations, feedback forms, and surveys.
• Receive and respond to emails and phone calls in a timely and professional manner.
• Schedule appointments, meetings, and hospitality functions; warmly receive guests and provide appropriate hospitality.
• Assist with other duties as assigned.

Coordinate events for the Western Region, including arrangement of catering, venues, and logistics.

• Coordinate Austin office staff celebrations, team gatherings, and recognition events.
• Manage the Bishop Suffragan's visitation schedule, calendar, and travel arrangements.

• Initiate, track, and monitor service agreements with Camp Allen for program and retreat events.
• Prepare and distribute program documentation to support committee planning and program gatherings.
• Recruit, schedule, and communicate with program presenters and guest speakers; manage logistics and follow-up.
• Process honorariums and reimbursements for presenters and mentors, and manage Camp Allen billing.
• Manage program communications, including receiving and processing registrations and post-program evaluations.

• Associate or bachelor’s degree preferred.
• Minimum of three years of experience in administrative support, executive assistance, or a related field.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace required.
• Experience working in a nonprofit, faith-based, or church organization a strong plus.
• Experience with event planning, program coordination, or office management preferred.
• Familiarity with project management tools and database or records management systems a plus.

• Attend the annual B+E+S+T conference (Bishops’ Executive Secretaries Together).
• Periodic overnight travel to diocesan meetings and events, including, but not limited to, The Diocese of Texas annual council.
• Ability to travel >15%.

• Embody the EDOT Staff Core Values:
  Compassion, Resilience, Joy, Humility, Creativity, Holy Ambition.
• Develop healthy, positive relationships with a diverse set of diocesan stakeholders.
• Ability and desire to work independently, multi-task, and prioritize work.
• Personable and professional in communicating in-person, on phone, and online.
• Demonstrated ability to handle confidential information.
• Have or develop knowledge of protocols for communications within the Episcopal Church.
• Familiarity with electronic communications, word and data processing, and social media.
• Ability to learn and utilize project management software and other software applications.
• Have strong organizational and administrative skills; highly attentive to detail.
• Meet deadlines with consistency.
• Capacity to wrestle with complexity and to strategically navigate ambiguous situations with…