Administrative Associate, Dean’s Office, Moody College of Communication

Administrative Associate, Dean's Office, Moody College of Communication

Acts as the primary receptionist and provides a broad range of administrative support for the Moody College Deans Office.

Responsibilities:

• Serve as front desk receptionist, including greeting visitors and managing phone communications.
• Provide operational and administrative support aligned to priorities coordinated through the Executive Assistant.
• Support execution of Dean's Office workflows, ensuring timely completion of tasks and logistical readiness.
• Maintain a professional and welcoming office environment.
• Process room reservations overseen by the Dean's Office.
• Provide support for meetings, including room setup and breakdown.
• Process parking requests and office logistics.
• Maintain office lists, supplies, and inventory.
• Process vouchers, payments, and purchase orders.
• Sort and distribute mail and communications.
• Assist with special projects and administrative needs.

Required Qualifications:

• Bachelor's Degree with one year of experience at the Administrative Assistant level or a High School Diploma and five years of administrative experience.
• Strong organizational and communication (verbal and written) skills.
• Demonstrated ability to successfully work independently and collaborate with a team.
• Proficient in Microsoft Office.
• Excellent customer service skills, organizational skills, and ability to problem solve.
• Must be able to work well managing deadlines on a daily basis.
• High degree of professionalism and ability to manage sensitive information.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

• Bachelor's degree and over one year of administrative experience.
• Familiarity with the University's financial policies and procedures.
• Experience using DEFINE, the University's financial management software.
• Experience with calendaring software and platforms, which may include Microsoft Outlook, Doodle, etc.

Salary Range: $54,000 + depending on qualifications

Working Conditions:

• Typical professional office environment.
• This position is a combination of working on campus and working remotely.
• Some evening and weekend hours are required.
• Occasional travel is required to donor and alumni events outside of Austin

Required Materials:

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest