Assistant III, Administrative - Community Education

Assistant III, Administrative – Community Education & Lifelong Learning

Austin Community College provides clerical and administrative support for the Community Education & Lifelong Learning Department.

Job Posting Closing Date:
July 21, 2026. Number of Openings: 1.

• Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence and processing office communications.
• Processes mail, answers telephone and email calls, arranges conference calls, and maintains or coordinates the supervisor’s schedule.
• Communicates program information and assists students.
• Performs clerical duties such as correspondence, ordering supplies and equipment, maintaining files, and duplication.
• Gathers, compiles, and enters data; produces routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.
• Designs and produces handouts, flyers, newsletters, brochures, manuals or other documents; maintains or updates webpages or uses social media.
• Responds to or directs inquiries in person or on the telephone; works with other staff to resolve issues from students, employees, and the public.
• Maintains schedules, calendars, and appointments; coordinates department meetings and events, issues invitations, arranges location and equipment, types minutes, and prepares information packets.
• Compiles and produces routine reports or documents.
• Inputs budget figures, prepares requisitions, maintains budget sheets, logs and tracks expenditures, or assists in department procurement processes.
• Serves as a technical resource for computer hardware, software, and other office equipment such as copiers and fax machines.
• Assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, graphs, and other projects.
• May oversee the workflow of others, as appropriate.

• Office procedures and practices.
• Customer service techniques.
• Basic bookkeeping procedures.
• Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (P-Card) reconciliation and preparing requisitions.
• Managing the budget within the assigned department.

• Maintaining an established work schedule.
• Effectively using interpersonal and communication skills.
• Effectively using organizational and planning skills with attention to detail and follow-through.
• Entering data, maintaining files, and performing other clerical duties.
• Maintaining confidentiality of work-related information and materials.
• Establishing and maintaining effective internal and external relationships.
• Effective customer orientation when working with a multicultural population.

• Use a variety of spreadsheet, word processing, database, and presentation software.
• Use social media, work with desktop publishing, and update webpages.

• Two years related work experience.

• High school diploma or educational equivalent.

• Familiarity with serving multicultural populations.
• Bilingual – Spanish/English.

• Work is performed in a standard office environment.
• Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
• Occasional lifting of objects up to 10 pounds.

$47,840 - $50,188

Employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act, select individuals are required to report crimes. If this position is identified as a Campus Security Authority, you will be notified, trained, and provided resources for reporting.

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice.

Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.