Assistant to Director of Bands

Assistant to the Director of Bands

Hiring Department: Sarah and Ernest Butler School of Music

Weekly Scheduled

Hours:

20
FLSA Status: Non-Exempt from FLSA
Earliest

Start Date:

May 11, 2026
Position Duration: Expected to Continue
Location: UT MAIN CAMPUS

Responsible for performing advanced and complex administrative duties for Director of Bands. This position is integral to supporting the Director's daily operations and ensuring the consistent efficiency of all administrative and logistical functions.

• Manage scheduling, calendaring, and administrative tasks for Director of Bands.
• In conjunction with the Senior Administrative Associate for the Longhorn Band, prepare, maintain and submit entertainment, travel, and purchasing receipts for budget and finance compliance.
• Coordinate travel logistics for Director of Bands, including booking airfare, hotels, car service, and travel related needs. Assist with travel coordination for ensembles, as needed.
• Assist with administrative functions including correspondence, organization, and documentation management. Collect and compile information according to record keeping policies and procedures.
• Plan and manage events, including working with vendors, Longhorn Band Assistant Director, staff, faculty, and students. This includes scheduling of performances and event preplanning to event post management.
• Performs related duties as required.

• Bachelors Degree and at least 3 years administrative experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level.
• Proficiency with a computer including Microsoft Excel and Outlook.
• Required Competencies:
  • Teamwork
  • Effective Communication
  • Accuracy and Attention to Detail
  • Initiative
  • Service Excellence
  • Decision Making and Critical Thinking

• Bachelor's degree with five years of experience performing complex administrative functions.
• Experience maintaining a database.
• Proficiency in Excel and Adobe Pro. Familiarity with university policy and procedures.
• Experience with making travel arrangements and processing travel reimbursements.
• Demonstrated ability in managing complex responsibilities with minimal supervision.

$30,000, fixed-rate (part-time, 20 hours a week)

• Prolonged screen time
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity.
• Bending, stooping, and lifting items that weigh 25 pounds or less.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.