Sr. Administrative Associate

Overview

Job Title: Sr. Administrative Associate

Department: Dell Medical School

Location: AUSTIN, TX

Weekly

Hours:

40

FLSA Status: Non-Exempt

Earliest

Start Date:

Immediately

Position Type: Expected to Continue

• Calendar management and scheduling:
  Manage complex calendars, prioritize work, and adapt to changing needs.
• Administrative support:
  Perform office functions to meet critical deadlines, allocate resources, and ensure efficient workflow.
• Interdepartmental coordination:
  Work with key administrative staff to facilitate smooth workflow.
• Meeting coordination:
  Schedule meetings, arrange travel and catering for events, and manage contact and committee lists.
• Communication management:
  Handle internal and external communications, prepare routine correspondence, maintain logs and databases, and act as liaison for leadership.
• Research and project support:
  Conduct necessary research and data compilation; coordinate with departments to support project execution; take minutes as needed.
• Document management:
  Maintain and organize documents, prepare reports and presentations, ensure confidentiality, and manage databases.
• Financial support:
  Process travel and purchasing, assist with budget-related tasks, and reconcile accounts.

• Required: High School Diploma or GED; at least 5 years of experience in administrative/clerical support, including 2 years at Administrative Assistant or Administrative Associate level.
• Preferred: Experience in an academic healthcare setting; working knowledge of UT policies; advanced Microsoft Office skills; strong calendar management and problem-solving abilities.

Relevant education and experience may be substituted as appropriate

Salary range: $49,769+ depending on qualifications. Employment benefits as per University policies.

• Standard office environment
• Repetitive keyboard use

• Resume/CV
• 3 work references with contact information (at least one supervisor)
• Letter of interest

Applicants will be prompted to upload materials during the application process. For current UT employees, apply via Workday with appropriate profile updates. Ensure all required materials are uploaded before submission.

The University of Texas at Austin is an equal opportunity/affirmative action employer. It does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, programs, and activities.

Background checks may be required for finalists. Employment eligibility verification (I-9) will be completed if hired. E-Verify is used for new hires.