Executive Assistant
Listed on 2026-07-21
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator, Business Administration
Overview
Executive Assistant
Company: The Institute of Knowledge (IOK)
Location: Austin, Texas, United States
Employment Type: Full-time
Salary: $45 - $55 per hour (USD)
The Institute of Knowledge (IOK) is seeking a highly organised, professional, and proactive Executive Assistant to provide comprehensive support to our senior leadership. As a key member of our team, you will be instrumental in ensuring the smooth and efficient operation of our executive office. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and handle confidential information with the utmost discretion.
This role is crucial to supporting IOK's mission to foster a finer future through high-quality Islamic educational programmes and community events.
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and events.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Act as the primary point of contact between executives, employees, clients, and other external partners.
- Organise and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle sensitive and confidential information with integrity and professionalism.
- Assist with special projects and initiatives as directed by the leadership team.
- Provide general administrative support, such as managing expenses and maintaining organised filing systems.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Exceptional organisational, planning, and time-management skills.
- Excellent written and verbal communication abilities.
- High level of proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- The ability to work independently, anticipate needs, and take initiative.
- A strong sense of discretion and an understanding of the importance of confidentiality.
- A bachelor's degree in Business Administration or a related field is preferred.
- Experience with in an educational or non-profit organisation would be advantageous.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).