Assistant III, Administrative; Rio Grande Library

Job Title

Assistant III, Administrative (Rio Grande Library)

To provide clerical and administrative support.

• Perform administrative duties for a department in support of faculty, staff, or students, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
• Communicate program information and assist students.
• Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.
• Gather, compile, and enter data, producing routine and specialized reports and documents; maintain files, records, logs, and other tracking systems.
• Design and produce handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update webpages or use social media.
• Respond to and direct inquiries in person or on the telephone; access and work with other staff to resolve issues from students, employees, and the public.
• Maintain schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
• Compile and produce routine reports or documents.
• Input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes.
• Serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
• Be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.
• Oversee the workflow of others, as appropriate.

• Office procedures and practices.
• Customer service techniques.
• Basic bookkeeping procedures.
• Knowledge and understanding of underserved groups.
• Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (P‑Card) reconciliation, preparing requisitions, etc.
• Managing the budget within the assigned department.

• Maintaining an established work schedule.
• Effectively using interpersonal and communication skills.
• Effectively using organizational and planning skills with attention to detail and follow‑through.
• Entering data, maintaining files, and performing other clerical duties.
• Maintaining confidentiality of work‑related information and materials.
• Establishing and maintaining effective internal and external relationships.
• Effective customer orientation when working with a diverse population.

• Use a variety of spreadsheet, word processing, database, and presentation software.
• May also use social media, work with desktop publishing, and update webpages.

Two years related work experience.

High school diploma or educational equivalent.

• Familiarity with serving diverse populations.
• Familiarity with issues related to equity and inclusion.

Work is performed in a shared office environment. Subject to sti...