Executive Assistant to Dean

Position: Executive Assistant to the Dean
Job Posting

Title:

Executive Assistant to the Dean-Hiring Department:

Education - Office of the Dean-Position Open To:

All Applicants-Weekly Scheduled

Hours:

40-FLSA Status:

Exempt from FLSA-Earliest

Start Date:

Immediately-Position Duration:

Expected to Continue
- Location:

UT MAIN CAMPUS-Job Details:

General Notes:

The College of Education at The University of Texas at Austin, founded in the late 1800s, is a global leader in education, health and sport. Ranked as one of the best education schools by U.S. News & World Report, the college is committed to improving educational access throughout Texas.

The University provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. We offer robust free training access through Linked In Learning, professional conference opportunities, an expansive employee discount program, including athletic tickets. Free access to UT Austin's libraries and museums with a staff .

Free rides on all UT Shuttle and Austin Cap Metro buses with a staff . For more details, please see: (Use the "Apply for this Job" box below). and -rewards

Purpose:

The College of Education seeks a highly organized, professional, and experienced Executive Assistant to the Dean. The Executive Assistant provides executive-level administrative, operational, communications, and project support to the Dean and the Office of the Dean. Serving as a primary representative of the Dean's Office, this position manages complex scheduling, communications, meetings, and confidential matters with professionalism, discretion, and sound judgment.

The Executive Assistant anticipates needs, prioritizes competing demands, coordinates across a wide range of internal and external stakeholders, and ensures the Dean is well prepared for meetings, events, travel, and strategic initiatives. The position serves as a key liaison between the Dean and college, university, and external constituencies, helping facilitate effective communication, follow-through, and execution of priorities.

The role also provides operational leadership for key college meetings and events and supervises administrative staff within the Office of the Dean, coordinating workload, priorities, and administrative processes in support of college goals.

Responsibilities:

Executive Support to the Dean Coordinate comprehensive executive and administrative support for the Dean, including management of a complex calendar, scheduling and coordination of meetings, preparation of correspondence, presentations, and briefing materials, and organization of priorities, action items, and delegated approvals. Handle confidential and sensitive matters with discretion and professionalism. Ensure the Dean is prepared for meetings, events, travel, and other engagements by coordinating background materials, logistics, and technology needs.

Strategic Coordination and Project Support Coordinate special projects, initiatives, and emerging issues on behalf of the Dean. Monitor progress on assigned priorities, facilitate follow-up activities, and work with stakeholders to ensure timely completion of action items. Identify and resolve administrative issues proactively and elevate matters requiring executive attention.

Meetings, Events, and College Convenings Lead administrative and logistical planning for meetings, retreats, events, and other college convenings sponsored by the Dean's Office. Responsibilities include agenda development, preparation and distribution of materials, coordination of communications, management of logistics, documentation of outcomes, and follow-up tracking. Provide staff leadership support for the Leadership Team, Chairs' Meeting, Dean's Team, Staff Advisory Committee, and other groups as assigned.

Communications and Constituent Relations Serve as a primary point of contact for the Dean and represent the Dean's Office with professionalism and responsiveness. Coordinate communications on the Dean's behalf and work effectively with faculty, staff, students, alumni, donors, governmental officials, university administrators, and other internal and external stakeholders.

Dean's Office Operations and Staff Supervision Supervise and coordinate the work of Dean's Office administrative staff. Establish priorities, monitor workflow, provide coaching and guidance, ensure effective administrative support, and assist in resolving operational issues. Support continuous improvement of administrative processes and office operations.

Other Related Duties as Assigned Perform other duties and responsibilities in support of the Dean, the Office of the Dean, and college priorities.

Knowledge, Skills, and Abilities Executive-level judgment, discretion, and professionalism.

Ability to anticipate needs, prioritize effectively, and manage multiple competing demands.

Strong organizational, project…