Office Assistant II - PEIMS

Office Assistant II - PEIMS

Del Valle Independent School District Gilbert Elementary - Austin, Texas Open in Google Maps

Job : 5833120

Final date to receive applications: Posted until filled

Posted: Jul 14, 2026 5:00 AM (UTC)

Starting Date: Immediately

Primary

Purpose:

Under direct supervision, provide clerical assistance for the effective operation of the Department of Curriculum and Instruction and facilitate student data record operations in the PEIMS Office.

Minimum Qualifications:

Education/Certification

High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)

Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee.

Knowledge/

Skills:

Computer proficient in Microsoft Office

Effective organizational, communication, and interpersonal skills

Ability to use personal computer word processing software to develop spreadsheets and databases

Ability to maintain accurate and auditable records

Basic math skills

Experience:

Three (3) years previous clerical experience

Major

Responsibilities and Duties:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

Professionalism

The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.

• Rule §247.1 Purpose and Scope;
  Definitions
• Rule §247.2 Code of Ethics and Standard Practices for Texas Educators

Organization Management

The administrative assistant manages administrative, fiscal, and facilities functions responsibly through activities such as the following:

• Help parents acquire appropriate student records
• Receive incoming calls and answer questions related to PEIMS, take reliable messages, and route to appropriate staff
• Print reports using database information including attendance reports, class rosters, end of semester reports and others as needed
• Assist in compilation of special requests for report downloads
• Organize, compile, and distribute the Weekly Membership Report
• Key and verify results according to procedures provided
• Monitor and facilitate data correction initiatives
• Maintain files on students at Travis County Juvenile Detention, Gardner Betts, and Travis County Juvenile Justin Alternative Program
• Query systems to provide student record data to meet legal requirements for record requests
• File, organize, and compile office documents as requested.
• Maintain computerized files using personal computer, including reports, employee rosters, and mailing lists.
• Assist in scheduling of meetings and provide clerical assistance.
• Assist other Curriculum & Instruction paraprofessional staff as needed.
• Perform other duties as assigned by Curriculum & Instruction supervisors.

Organization Climate

The administrative assistant fosters positive school morale through activities such as the following:

• Promote a positive and caring climate.
• Use effective communication skills.

Professional Growth and Development

The administrative assistant provides leadership in professional growth and development through activities such as the following:

• Participate in all meetings, special events, and professional development opportunities to improve job-related skills.

Qualities of an Effective Administrative Assistant

The office assistant exhibits qualities such as the following:

• Daily attendance and punctuality at work are essential functions of the job.
• Ability to demonstrate the following core values: integrity, high expectations, commitment, respect, dedication to teamwork and passion for a student-centered environment.
• Correct unsafe conditions in work area and report any conditions that are not correctable to supervisor immediately.
• Comply with District and campus policies and procedures, as well as state and federal laws and regulations.
• Comply with the standards of conduct set out in Board Policy…