Construction Administrative Assistant; Lakeway, TX

Operations Administrator

The Operations Administrator plays a critical role in keeping construction projects organized and running efficiently. This person will provide administrative support to Project Managers, Superintendents, and Field Engineers while managing project documentation, subcontractor paperwork, billing processes, schedules, and day-to-day office operations.

This is an excellent opportunity for someone who enjoys a fast-paced environment, thrives on organization, and wants to build a long-term career in commercial construction.

Key Responsibilities

• Support Project Managers and Project Directors with daily administrative needs
• Create and maintain subcontractor purchase orders and billing schedules
• Process subcontractor invoices, change orders, and project documentation
• Upload, organize, and maintain project files in Share Point
• Track subcontractor work orders through completion
• Maintain project schedules and reports using Excel
• Route project mail and correspondence to appropriate team members
• Perform general office duties including filing, scanning, data entry, answering phones, and document management
• Assist with additional administrative tasks to support active construction projects

Qualifications

• 2+ years of administrative experience
• Experience working in a construction or any similar blue collar environment
• High school diploma required
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Excellent organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Comfortable working in a fast-paced construction environment
• Experience with Timberline, Timber scan, or SharePoint is preferred but not required

What We're Looking For

• Detail-oriented and highly organized
• Proactive with a "can-do" attitude
• Humble, collaborative, and willing to jump in wherever needed
• Able to work well with Project Managers, Superintendents, and field personnel
• Comfortable balancing multiple priorities while keeping projects organized

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.